Kenneth Spencer Research Library

Kenneth Spencer Research Library has many faces working behind the scenes to maintain its collections and provide patrons with access to these materials. William Lawrence “Bill” Mitchell was one of these many faces, working with the Department of Special Collections. He served in various capacities at KU Libraries from 1967 to 1999. Both William and his wife Virginia Jean Mitchell died in March of this year.

William Mitchell was born on June 2, 1932, in Kansas City, Missouri, the son of William M. and Donna L. Mitchell. Before he joined the University of Kansas, Mitchell served in the United States Coast Guard from 1952 to 1956. He received his bachelor’s degree from KU in 1959 and then received his master’s degree in library science from the University of Illinois in 1960.

Mitchell’s work in libraries started before his master’s degree. Joining KU Libraries in 1957 as a student assistant for special collections, Mitchell worked his way through various library positions. He became a cataloger with KU in 1971 and eventually became chief cataloger. Mitchell’s work was well received; he earned membership in Beta Phi Mu, an honor society that recognizes high achievement in library science and librarianship. He was promoted to the rank of Librarian III in 1967, a marker of his distinguished career as a librarian.

Special Collections weren’t Mitchell’s only interest. He often encouraged work with bibliography and advocated for the conservation of unstable library materials. He led several courses on conservation for KU’s Museum Studies program and, on occasion, spoke with history of the book classes. His interests in conservation covered a wide variety of materials, from the proper preservation of textual materials and bindery techniques to film preservation. He often kept interesting paper ephemera he came across – usually from other bookstores or vintage postcards – to preserve the history of his travels and work. Many of these postcards and syllabi can be found in his personal papers collection.

Mitchell’s love of preservation extended beyond KU and into surrounding communities. He consulted with several other libraries in the state, including at Kansas State University, Baker University, Saint Mary College, and the Wichita Public Library. He worked with the Dwight D. Eisenhower Presidential Library to save a letter from General Dwight Eisenhower that was sent to a family member. Mitchell presented at several library conferences and attended various conservation group meetings to bring further awareness on the necessity of conservation efforts.

Lawrence, Kansas, also had a special place in Mitchell’s life. He was a vocal historical building advocate, writing many letters to the Lawrence Journal-World with his concerns for historic Lawrence buildings regarding new proposed commercial developments. He wrote to the Lawrence Preservation Alliance and worked alongside the organization to protect a historic livery stable that was threatened by commercial development. But he was perhaps the most interested in preserving the history of West Hills, a neighborhood northwest of the University of Kansas campus. Many of his writings surround this neighborhood, from notes on traffic to rezoning laws allowing commercial enterprises to develop in the West Hills neighborhood.

Mitchell was not the only Mitchell with high accomplishments; his wife Jean was a notable quilter and one of her quilts, “Bill Willie’s Whirlygig Factotum,” documents Mitchell’s work and life. Her quilts were once exhibited at the Helen Foresman Spencer Museum of Art, and the exhibit was digitally archived. 

William Mitchell retired from Spencer Research Library in 1999, though the Mitchells remained in Lawrence after retirement. Both Bill and Jean Mitchell supported Kenneth Spencer Research Library and the Helen Foresman Spencer Museum of Art; William’s papers were donated to the library in 2013, and Jean’s quilts and textiles are housed at the museum. Mitchells’ legacy continues on with The Bibliographical Society of America’s William L. Mitchell Award, given to researchers whose research focuses on eighteenth century English or English colonial periodicals.

Molly James
Manuscripts Processor

Paul Springer, Jr., served as KU Libraries’ second HBCU Library Alliance Preservation Intern in the summer of 2021. He spent six weeks taking classes online with his cohort, who were each assigned to U.S. research libraries with conservation departments. He also worked with staff at Spencer Library to craft his own archival project. In this post, he describes his experiences.

My name is Paul Springer, a senior history and psychology major at Fisk University. My career aspirations involve me working with students and diversifying the academy. As an aspiring historian, I hope combine interdisciplinary studies to further African Diaspora studies. With interests in popular culture, U.S civil rights history, Nigeria, and a special focus on film, I hope to make connections between Nigerian popular culture and U.S social and civil rights movement in the 20^th century. I also wish to get involved with archival work dealing with popular culture materials. I believe that my particular skills could be useful in museums and libraries. Born and raised in Memphis, Tennessee, I hope to make impact in my community through historical research. As the home of the National Civil Rights Museum, my hometown has a prominent presence in African American research and heritage. Creating opportunities, engaging in community, and influencing the next generation are the most crucial components to any career path I choose.

Working with the Spencer Research Library at the University of Kansas, my project looks to collect documents, flyers, programs during the academic semesters that Covid-19 interrupted. So far, I have the written speeches of the Student Government Association president, a program for the Honors convocation, and photos from social media. Due to limited time during the internship, this project continues. My goal is to donate this collection to the Fisk University archives.

Paul Springer, Jr.
2021 HBCU Library Preservation Alliance Program Summer Intern

Zapolote, also known as The Goose Woman is one of nine known lithographs by Kansas artist Mary Huntoon. Based on Huntoon’s notations, we know that this single edition print was made in 1923 while she attended the Art Students League in New York, NY. Zapolote is a mysterious image depicting the silhouette of a seated woman contrasted by a bright full moon surrounded by dark clouds. Huntoon used broad, arching lines to hint at the woman’s surroundings, which are generally abstract, and allude to a rippling pool at her feet. 

This work is part of a large collection of prints, drawings, and watercolors by Huntoon at the Kenneth Spencer Research Library. Along with the Huntoon collection at the Helen Foresman Spencer Museum of Art, this collective holding at KU is regionally significant, connecting KU to other regional and national collections (e.g., Alice C. Sabatini Gallery in Topeka, Kansas; Mulvane Art Museum at Washburn University in Topeka, Kansas; and the Philadelphia Museum of Art).

I prioritized this print for conservation treatment during a condition survey of Huntoon’s collection of works because the print had sustained significant pest damage (see images 1-2). The entire upper right corner was lost as well as a few other smaller areas across the top edge. Tiny bite marks were visible along the edges and a long strip of the remaining top edge of the sheet was at risk of tearing off during handling.  

Conservators use several techniques for filling paper that is lost. The most common approach is to attach a new piece of paper with a similar thickness, color, and texture that is cut to fit inside the loss like a puzzle piece. The downside to this approach is that the search (and creation) of such a fill is often time-intensive. Even when the edge of the fill is beveled or butt-joined, a small seam is usually visible. The rough and jagged edges created by the hungry pest along this particular loss further complicated the shaping and stabilization process.

I had an opportunity, however, to use a simpler approach that would help stabilize the jagged edges and save time searching for the perfect fill paper: pulp fills. Pulp fills are a great method for filling paper because unlike the method described above, there is a much smoother transition between the original sheet and the fill. In this technique, wet paper pulp is dropped into the area of loss as a slurry, and can be built up to the same thickness as the print. This type of filling method can only be done if the entire print can be washed in advance because the print needs to be wet during this process. Fortunately, my testing confirmed that this print would be safe to wash.  

Next, I consulted my small collection of pre-cast paper pulp, all from high quality papers that had been previously washed. I selected two different colored paper pulps to mix together to make the best possible color match (see image 3). Then the pulp was reconstituted into a slurry with water and mixed thoroughly (see image 4).

After the pulp was ready, I used a pipette to drop small amounts into the area of loss. This was completed on a light table so I could match the thickness of the pulp with the thickness of the paper. I used a vegetable scrubber and curved tweezers to tamp down and shape the pulp into a smooth mat. A sheet of cotton blotter and clear polyester sheeting was also used to control the amount of water in the pulp slurry and anchor and cast the pulp. In about thirty minutes, I had already filled the entire upper right loss (see images 5a-c).

Once all the fills were completed, I dried the print between cotton blotters under moderate weight. After the print was fully dry, I assessed the pulp fill. Since the loss was in an area that would be used to attach it for display and/or handling, I decided to reinforce it with a very thin piece of Japanese paper, called tengucho. This would add extra strength to the area, but not change its visual effect. Finally, the edges of the pulp fill were toned slightly with graphite pencil and colored pencils to match the color of the rest of the sheet. Now that the treatment is finished, the pulp fills help to complete the print and bring the viewer’s eye back to the image area and away from the damage. 

Zapolote will be on view this fall 2021 at the Kenneth Spencer Research Library for the exhibit, Mary Huntoon: Artist and Art Therapist, and will feature several more examples of conservation treatments in this collection. We look forward to seeing you there!

Jacinta Johnson
Associate Conservator, Mellon Initiative

Lescia Carline Valmond served as KU Libraries’ first HBCU Library Alliance Preservation Intern in the summer of 2020. She spent eight weeks taking classes online with her cohort, who were each assigned to U.S. research libraries with conservation departments. She also worked with staff at Spencer Library to craft her own project in Dominica, her home country. In this post, she describes her experiences.

In 2020, I was selected to participate in the Historically Black Colleges and Universities (HBCU) Library Alliance Summer 2020 Internship Program in conjunction with Conservation Services in Kenneth Spencer Research Library at the University of Kansas (KU). The year came with unprecedented challenges that affected this internship. The program was conducted virtually to allow the program to go on. The staff at the Spencer Research Library welcomed my thousand or so questions and further intrigued me with the work that they do.

Meetings were held each week with the directors of the HBCU Library Preservation Alliance as well as conservators and librarians at KU. Every week a new subject area or sub-field ranging from book treatments to environmental monitoring was taught online. (I will admit that I had no idea the amount of work and resources that went into archival practices.) Although I could not be there physically, the staff at Spencer Library were most happy to give me virtual tours and demonstrations of how they used the equipment and where they did their treatments. It is definitely on my bucket list to visit Spencer Library as soon as this pandemic subsides so that I can contribute a hand.

For my personal project, I worked along with Whitney Baker (Head of Conservation Services) and chose to focus on something that is dear to me, the preservation of artifacts and oral histories of the Kalinago people, an indigenous group in the Caribbean. These people are formerly known as the Caribs from which the Caribbean gets its name. However very little is known of them or by them. Personally, with this project I needed to change this dialogue. I too am Kalinago indian and sadly have known very little about my own people, culture, or even our language.

Like many other Amerindian tribes, the Kalinago, as Dominica’s first settlers, were stripped of virtually all knowledge of themselves. Hence, the goal was to create an archival station in the public library where pictures, awards, and books or anything of importance would be stored and made accessible to the people. Whilst we may never know every single detail, learning how far our ancestors came and obtaining as much information as possible is a gift in itself.

In order to retain information, oral history preservation was a focal point in this project. With the assistance of Deborah Dandridge (Field Archivist and Curator of the African American Experience Collections, Kansas Collection) and Letha Johnson (Kansas Collection Curator), an oral history release form and a contract were written for those donating items of interest. From thence, interviews were conducted with many persons who held different roles in society. This ensured diversification in experiences in the Kalinago Reserve rather than only asking the leaders of the community. These recordings were later transcribed for future reference.

Apart from interviews, personal items were contributed to the development of the archival station, as it appeared that almost everyone thought that this project was long overdue. While there existed few conservation practices or materials on the island, whatever resources could be found were utilized. After all, it was the start of a major change. Next, it was important to consider storing the items. I had to take into consideration the humidity of the climate, the placement of the maps (ensuring that they were away from sunlight), as well as controlling the occurrence of pests specific to the tropics. Thankfully this internship afforded me the opportunity to identify much of them and ways in which they can be prevented. To assist with the temporary storage, I employed the use of paper with a neutral pH.

Currently the archival station is housed at the Salybia Primary School, but its intended home is the Salybia Public Library, where the collected materials will be transferred when the library is complete.

To end the summer program, every intern had the opportunity to present their chosen projects to demonstrate what they had learned. Nervous as I was, I was extremely grateful for the knowledge imparted and am even keener on learning more in-depth conservation practices to continue with the archival station in the Kalinago Reserve. The oral history aspect of the project is the most important, given that the essence of all that was captured and will be passed on.

Lescia Carline Valmond
2020 HBCU Library Preservation Alliance Program Summer Intern

This week I had the great pleasure of creating a special housing for a new acquisition, a tripartite Japanese woodblock print titled Joreishiki no zu, by the artist Adachi Ginkō. (This item is not yet fully cataloged. Its placeholder record is here; check back for full details soon.) Printed in 1889, this lovely piece depicts beautifully clothed women and girls writing, reading, and storing books, and belongs to a larger series showing fashionable women engaged in other pastimes such as sewing or arranging flowers.

As is often the case, this project began with a discussion between a curator – in this case, Karen Cook – and I about the anticipated use and storage needs of the item. This print is in three separate parts that may once have been joined, but we didn’t feel a particular need to unite them again at this time. This print is likely to be used in classes, which means two things: first, its enclosure needs to do double duty as both a storage container and a display, and second, its container should be compact, not taking up too much valuable space on the classroom table. I suggested a portfolio with a three-hinged lid, not unlike many tablet and mobile device sleeves, that could fold back to elevate the print for viewing. Karen agreed to this approach, so I set out to build some models and puzzle out the details of the structure.

After sketching a few ideas, I started with a tiny model made from scrap board, mainly to work out how the hinges would function. Next I built a scale model using the same materials I intended to use for the real housing. This proved to be a very valuable exercise; some features didn’t work quite as I’d expected, and I observed a couple of possible drawbacks to this design. I enlisted Collections Conservator Roberta Woodrick, who is something of a housing whiz, to offer her suggestions and we came up with a couple of small but significant modifications. Finally, I reviewed the model and modifications with Karen, and at last was ready to build the enclosure.

The finished enclosure is protective, lightweight, and, I hope, will be user-friendly for Spencer staff and researchers. We make a lot of enclosures for many types of library materials here in the lab, and many of those enclosures we know by heart and can turn out quickly. This project illustrates how we can always be rethinking our practice to better serve the collections and users, and how important collaboration is to conservation work.

Angela M. Andres
Assistant Conservator for Special Collections