Welcome to the Kenneth Spencer Research Library blog! As the special collections and archives library at the University of Kansas, Spencer is home to remarkable and diverse collections of rare and unique items. Explore the blog to learn about the work we do and the materials we collect.
Check the blog each Friday for a new “That’s Distinctive!” post. I created the series because I genuinely believe there is something in our collections for everyone, whether you’re writing a paper or just want to have a look. “That’s Distinctive!” will provide a more lighthearted glimpse into the diverse and unique materials at Spencer – including items that many people may not realize the library holds. If you have suggested topics for a future item feature or questions about the collections, feel free to leave a comment at the bottom of this page.
This week on That’s Distinctive! we are sharing some items from our Kansas Sheet Music Collection. The collection houses a “wide variety of sheet music relating to Kansas, written by Kansans, or otherwise of significance to the state of Kansas and themes of possible interest to Kansans.” The collection consists of eight boxes with the contents organized in alphabetical order.
The pieces shown today are “The Jayhawk Song”by Arch P. Naramore (1947); “KU Forever, ‘Varsity Song” published by Frank W. Ryan (1912); and “I am Going Back to Kansas: ‘Mid the Green Fields of Alfalfa Far Away” by Jesse J. Hamilton (1908).
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The front cover and first two pages of “The Jayhawk Song” by Arch P. Naramore, 1947. Kansas Sheet Music Collection. Call Number: RH MS Q455. Click images to enlarge.
The front cover of “KU Forever, ‘Varsity Song” published by Frank W. Ryan, 1912. Kansas Sheet Music Collection. Call Number: RH MS Q455. Click image to enlarge.
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The front cover and first two pages of “I am Going Back to Kansas: ‘Mid the Green Fields of Alfalfa Far Away” by Jesse J. Hamilton, 1908. Kansas Sheet Music Collection. Call Number: RH MS Q455. Click images to enlarge.
Check the blog each Friday for a new “That’s Distinctive!” post. I created the series because I genuinely believe there is something in our collections for everyone, whether you’re writing a paper or just want to have a look. “That’s Distinctive!” will provide a more lighthearted glimpse into the diverse and unique materials at Spencer – including items that many people may not realize the library holds. If you have suggested topics for a future item feature or questions about the collections, feel free to leave a comment at the bottom of this page.
As summer begins to fade into the sunset and fall quickly approaches, harvest time will soon be in full swing. Agricultural practices were developed about 12,000 years ago with the domestication of crops and animals as humans shifted away from hunting and gathering practices to sedentary lifestyles. Agriculture in Kansas predates the state’s inception. Today, family-owned farms are the backbone of Kansas agriculture, making up about 64% of total farms. Kansas is a leading state in wheat, grain sorghum, and beef production. In addition to those crops, corn and soybeans are some of the most abundant crops grown in the state. Douglas County alone holds over 230,000 acres of farmland. Need more information on Kansas agriculture? The Kansas Department of Agriculture provides many statistics on the state’s involvement. There is even an interactive map to learn about each county’s agricultural contribution to the economy. Not quite sure what harvest time entails? The Iowa Farm Bureau offers great information on the great lengths farmers go to in order to ensure their crops are well cared for.
In honor of harvest time and our hard-working farmers, this week I am sharing a Kansas farmer’s diary. The 160-page diary tracks the anonymous farmer’s daily activities around their property in Winfield, Kansas, and offers insight into the complex processes of owning a farmstead between 1884 and 1899. A transcription of the pages shown here is provided below the photos. The numbers at the beginning of each line are dates; the quotation marks stand for “ditto,” or a repeat of the line above.
The library houses many personal libraries from everyday individuals in all stages of life. Items like this are irreplaceable and offer just a peak into what life was like in the past. You can find a previous That’s Distinctive! post covering the diary of Maude Egbert.
The front cover of the diary. Call Number: RH MS P885. Click image to enlarge.
Two pages from the diary, September and October 1896. Call Number: RH MS P885. Click image to enlarge.
Sept 1896
5. Bred Blood red Heifer 6. Alen Williams came 7. “ “ went home 7. Homer [Started] to school 7. Began cutting clover
15. Went to K.C. got 60 Barls 23. cts. 6 for Hauling (29.) 15 R.R. 3 cars & Engine Recked 16. Johns 15th Birthday “ working at reck 17. “ “ “ 18. “ “ “ 19. “ “ “ 20. “ “ “
23. Barled 24 Barls of Aples
30. Dehorned 3. red Heifers 30. White Sow crop in Ear Bred 31. Bred white Sow 31. Hauled 72. B. Coal
(1) The September 17, 1896, issue of the Olathe News reported extensively on this event under the headline “A Rousing Rip-Roaring Republican Rally! All of Johnson County Out on Parade Arrayed in the Royal Color of the Sunflower and the Goldenrod!”
Using a finding aid might not always be the most intuitive process. I know when I started working at Spencer, the finding aids were quite confusing to navigate. Even today, I am still learning new ways to utilize them in my research. Preliminarily, I would just say to dive right in. Things are not always going to make the most sense, but you won’t learn unless you try!
While this post isn’t meant to be a be-all, tell-all to using Spencer’s finding aids, I hope it can help provide some insights to make things easier. We want our collections to be easily and readily available to all our patrons.
So, first, you might ask: What is a finding aid? Well, it’s a document created by archivists that consolidates information about and describes the contents and context of an archival collection. Some information in a finding aid can also be found in the catalog record for an archival collection. A finding aid is typically longer than a catalog record because it includes additional information about a collection.
You might also be wondering: What materials are described in – and can be found by searching – Spencer’s finding aids? It tends to be things like manuscripts, scrapbooks, diaries, etc. Mostly, it is the things we house that are not printed books. However, just as some books are not cataloged, not all materials have a finding aid. Additionally, things can get tricky because no two finding aids are the same. Some collections are processed in greater detail than others, which can make searches easier yet also more complicated.
For the purpose of this blog post I am using the Diaries of Anna Johnson (Call Number: RH MS 1421) as my example collection. The collection is a standard, processed small collection. And, as I said, processing happens on many levels, and collections come in all sizes. This post is a small example of how to navigate the finding aids. So, let’s dive in!
The homepage for the Spencer finding aid website. Here you can perform searches, and you will also see (in the ribbon across the top of the screen) browsable lists of all processed collections; subjects and names you can search with; and a list of some of our digitized items. Click image to enlarge.
Searches
To begin your search, you need to identify some search terms. You can start out as vague or specific as you like, depending on your topic. For some collections, you might have to get a little creative. To find my example collection I typed “diaries” into the search bar. As you can see in the screenshot below, that search returned 1024 results, and my collection is not one of the top few choices. A short scroll later and the Diaries of Anna Johnson are listed.
The main search screen, with top results for the search term “diaries,” on the Spencer finding aid website. Click image to enlarge.
Example aside, looking at the search screen, you can see that in the top right, you can sort the search results by title and year if desired. You can also filter results by an assortment of criteria to the right. Additionally, you can do a further search by using more search terms (and sometimes a year) in the box to the right. This is kind of like a search within a search. You can see in the following screenshot that I searched “Anna” within my original search for “diaries.”
An example of a search within a search on the Spencer finding aid website. Click image to enlarge.
Collection Pages
Now looking at the main or home page for a collection’s finding aid (see below), there is a lot of information given. The most notable information is the collection’s title, call number, and container inventories. How in-depth the collection has been processed determines the amount of other information provided. Some examples of information given on the collection’s main screen include an overview of the collection – a brief description of what the collection contains – as well the date range of the collection, information about the collection’s creator (including a biography, if available), and conditions governing access and use of the collection, which will note any restrictions. Keep in mind, this is not a complete list of all the information that may be provided on a collection page.
The main or home page for a Spencer collection’s finding aid. Click image to enlarge.
If you look to the right on the collection’s main page, you will once again see that you can search within the collection by search term or year. You will also see the collection organization sidebar, which gives general information on what materials are in the collection. Items of interest can be clicked on and will link you to that item’s page. Depending on the level of processing, there will be different information available. For my example, I clicked “1922-1923,” which took me to that diary’s own page. This is where researchers can find what box within the collection the item is housed, as well as which folder within the box. You can see that the diary from 1922-1923 is housed in Box 1, Folder 3. This information is crucial when researchers are creating Aeon requests for specific materials.
Page for the 1922-1923 diary in the Anna Johnson collection. Click image to enlarge.
It is worth noting that – while it can be important for researchers to know what folder number they are looking for – when items are pulled from the stacks, they are pulled at the box level. This means that the researcher will receive the entire box when visiting the Reading Room, even if they just want to view one folder within that box.
Container Inventories
If we go back to the collections main page, there is a tab at the top titled “Container Inventory.” This is another way to see what is within each box in the collection. If a collection has multiple call numbers, this page is also useful in determining which box and call number a researcher truly wants. For this example, I selected Box 3. At the top of the screen in the second image below, you will see the call number and box number. Then below, you will see what materials are included in that box and what folders they are in. I find this screen especially helpful with the more complex collections that house many different types of materials.
The container inventory for the Anna Johnson collection. Click image to enlarge.
The inventory for Box 3 in the Anna Johnson collection. Click image to enlarge.
As I said previously, these tips and tricks are not an in-depth look on how to use Spencer’s finding aids; they are simply to help you get started. Using finding aids for the first time can be a bit overwhelming, but the more you interact with them, the more neat features you will find. If you have any questions on navigating the finding aids, you are welcome to visit us in person or reach out to us at ksrlref@ku.edu. You can also check out our 2014 blog post “Finding Aids 101,” although it shows Spencer’s previous finding aid interface. Happy researching!
On June 28, 1894, President Grover Cleveland signed the bill that designated the first Monday of September as a day to celebrate the workers of America known as Labor Day. Below are photographs selected from the Joseph J. Pennell Collection that feature workers in various occupations.
From the 1890s to the 1920s, Joseph J. Pennell photographed life in Junction City, Kansas, and the nearby Army base, Fort Riley. It is my belief that the strength of the collection is that Pennell wasn’t content to just stay in his studio, taking portrait photography. He went out into the community to photograph its people, businesses, activities, groups, and families. And Pennell was inclusive of community members from diverse groups, revealing a more complete representation of Junction City history. Because of his work, we are provided with a comprehensive view of life in a moderately-sized Midwestern army-post town on the Great Plains at the turn of the century.
A group of people at work in Dixon’s Laundry, 1899. Joseph Judd Pennell Photograph Collection. Call Number: RH PH Pennell, Print 468.5, Box 13. Click image to enlarge (redirect to Spencer’s digital collections).
Workers at a water works site, 1911. Joseph Judd Pennell Photograph Collection. Call Number: RH PH Pennell, Print 2339, Box 50. Click image to enlarge (redirect to Spencer’s digital collections).
Men and boys working in Counts Shoe Shop, 1915. Joseph Judd Pennell Photograph Collection. Call Number: RH PH Pennell, Print 2807, Box 60. Click image to enlarge (redirect to Spencer’s digital collections).
A group of men working on a road with horse and mule teams as part of the Good Roads Movement, circa 1911. Joseph Judd Pennell Photograph Collection. Call Number: RH PH Pennell, Print 2464.16, Box 52. Click image to enlarge (redirect to Spencer’s digital collections).
Bakers in front of Frey’s Bakery, 1900. Joseph Judd Pennell Photograph Collection. Call Number: RH PH Pennell, Print 507, Box 14. Click image to enlarge (redirect to Spencer’s digital collections).
Miss Crook and Miss Mickey at a telephone switchboard, 1900. Joseph Judd Pennell Photograph Collection. Call Number: RH PH Pennell, Print 632, Box 17. Click image to enlarge (redirect to Spencer’s digital collections).
A portrait of Alfred Londin and a friend in work clothes, 1916. Joseph Judd Pennell Photograph Collection. Call Number: RH PH Pennell, Print 2867, Box 62. Click image to enlarge (redirect to Spencer’s digital collections).
Check the blog each Friday for a new “That’s Distinctive!” post. I created the series because I genuinely believe there is something in our collections for everyone, whether you’re writing a paper or just want to have a look. “That’s Distinctive!” will provide a more lighthearted glimpse into the diverse and unique materials at Spencer – including items that many people may not realize the library holds. If you have suggested topics for a future item feature or questions about the collections, feel free to leave a comment at the bottom of this page.
This week on That’s Distinctive! we are focusing on folklore, “the traditional legends, beliefs, culture, etc., shared by a group of people” (according to the Oxford English Dictionary). Spencer Research Library’s Culture and Folklore Studies Collection consists of 37 document boxes and one oversize box. The material dates from 1959 to 1992 and contains information a range of topics from folklore, to customs, to culture. Robert J. Smith, KU professor emeritus in cultural anthropology, created the collection and gifted it to Spencer in 2007. Smith’s research interests included folklore theories, material culture, foraging societies, and more. The part of the collection we share today is from Box 7 and covers the superstitions and beliefs of children, documented by Sally Jenkins in 1973.
First page of Sally Jenkins’s statement about collecting folklore and superstition examples, 1973. Culture and Folklore Studies Collection. Call Number: RH MS 966. Click image to enlarge.
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Superstition memories and stories recorded by Sally Jenkins, 1973. Culture and Folklore Studies Collection. Call Number: RH MS 966. Click images to enlarge.
