Welcome to the Kenneth Spencer Research Library blog! As the special collections and archives library at the University of Kansas, Spencer is home to remarkable and diverse collections of rare and unique items. Explore the blog to learn about the work we do and the materials we collect.
This blog may contain archived web content. This blog may link to catalog records which no longer exist as of a software change in 2026.
In honor of the celebrations surrounding the 250th birthday of the United States this week, we’re taking a look back at how KU commemorated the bicentennial fifty years ago.
A full-page advertisement in the University Daily-Kansan for the Sunflower Spectacular bicentennial fireworks show, July 1, 1976. University Archives. Call Number: UA Ser 69/2/1. Click image to enlarge (redirect to Spencer’s digital collections).
A year of intensive planning, special projects, and varied events at the university culminated in the Sunflower Spectacular fireworks show at Memorial Stadium on July 4, 1976. The show “featured the cooperation of the University Alumni Association with Vince Bilotta as coordinator, the Summer Band Camp under the direction of Robert Foster, and the Lawrence Jaycees with their annual sponsorship of the fireworks display.” Prior to the show were afternoon and evening performances of patriotic music at the Memorial Campanile and Carillon, part of a bicentennial summer concert series. Lawrencians also participated in a broad array of off-campus festivities that weekend, concluding the Douglas County Bicentennial Commission’s similarly busy and productive year.
People at Memorial Stadium for the Sunflower Spectacular show, July 4, 1976. Photo by George Millener for the Lawrence Journal-World. Lawrence Journal-World Photograph Collection. Call Number: RH PH LJW (negatives). Click image to enlarge.
Fireworks during the Sunflower Spectacular show, July 4, 1976. In the first two images, note the spectators on the hill near the Campanile. Photos by George Millener for the Lawrence Journal-World. Lawrence Journal-World Photograph Collection. Call Number: RH PH LJW (negatives). Click images to enlarge.
A description of the fireworks show and preceding musical program in the Lawrence Journal-World, July 5, 1976. Article courtesy of the Google News Archive. Click image to enlarge.
A questionnaire attached to the final report of KU’s seventeen-member Bicentennial Committee stated that 1,335 individuals had been “actually involved and participating” in its various commemorative efforts. The Committee also estimated that more than 70,500 people had attended KU’s bicentennial events (“based on estimates where numbers could be determined”). “The philosophy of the University Bicentennial Committee,” noted the document, “was reflected in the nature of the projects and events that were identified and sponsored. The emphasis was upon activities that coordinated closely with the major missions of the University in its academic programs, its research projects, and its responsibility of service to the people of the state of Kansas.”
Reflecting back on the academic year, the editors of the 1976 Jayhawker yearbook wrote (somewhat hyperbolically):
If nothing else, the student of ’76 always will remember this year for the pomp and sure-coin-stance of the American Revolution Bicentennial. Attending an official Bicentennial university, living in an official Bicentennial community, taking a course in the history of the American Revolution from W. Stitt Robinson, professor of history and chairman of the KU Bicentennial Committee, celebrating homecoming with the theme of Jayhawk Rebellion, going to one of the five Humanities Series lectures with a Bicentennial theme, taking in a Saturday afternoon of Bicentennial music at Off-the-Wall-Hall, watching the official Bicentennial flag flutter in the Bicentennial breeze, seeing musical presentations, theater productions and museum exhibits with a Bicentennial flavor, applauding a Bicentennial Rock Chalk Revue, seeing the KU Symphonic Band off for a Bicentennial tour and dancing to Bicentennial banjos in a Bicentennial street dance during a Bicentennial Festival of the Arts were some of the things the Bicentennial student did.
Figure 1: Lela Duncan Cardozo’s KU letter sweater. Call number RG 66/20.
From Student Senate buttons and sports memorabilia to a vial of uranium connected to the Manhattan Project, the unexpected breadth of objects preserved by the University Archives reveals lesser-known aspects of the University of Kansas’s history. The University Archives is the official repository for all materials related to the University of Kansas. Its holdings include official records, publications, correspondence, research papers, and more. However, the University Archives contains more than just documents; it has a robust Artifact Collection that uses objects to tell the KU story.
I began my Graduate Assistant position with Conservation Services in August 2025, and I quickly became familiar with the Artifact Collection and its unique challenges. The University Archives has been collecting objects for decades, but documentation and housing efforts have been largely inconsistent. When I began this project, there was no item-level inventory of the collection, and many objects were stacked precariously in mismatched or overfilled boxes (See Figure 2). Inconsistent storage practices increase the risk of physical damage, and a lack of intellectual control over the collection makes items difficult to access.
Figure 2: Inconsistent storage practices highlighted a need to standardize future storage solutions.
This project consisted of several key phases. First, I conducted a full item-level inventory of the Artifact Collection to gain a complete understanding of its contents. For each object, I assigned a unique sequential Artifact ID number (e.g. ARFT.1, ARFT.2, etc.) and recorded any label information from the exterior of the box, including associated Record Group numbers. I then created a brief title and a full description noting color, material type, and any identifiable features on the object, along with any dates indicated on the item or its housing. I documented the object’s exact measurements in centimeters, assessed and recorded its condition, and noted its current location, housing method, and any outstanding questions or comments.
Following the written documentation, I photographed each object using a temporary photo setup consisting of a white paper background and a light-diffusing shade made from corrugated plastic. I used my iPhone to take the photographs, which were intended to provide visual documentation of the objects rather than high-quality, exhibit-ready images. Their purpose was to capture essential physical details that cannot be conveyed through text alone. In each image, I included a small dry-erase board displaying the Artifact ID number in each image to ensure consistent identification (See Figure 3).
Figure 3: A sample photo from the project inventory, showing the plaster mask of Chancellor Franklin Murphy, 1957. Call number: RG 22/12.
Finally, I attached a small, hand-cut white paper tag to each object using simple white thread and labeled it with its corresponding Artifact ID number. Instead of ordering object tags from an archival supply company, I created the tags in-house using scrap paper to conserve resources. I inventoried as many objects as possible every day, and I reserved the final half-hour of my shift to upload photos, downloading them to a shared networked drive and organizing them into folders based on the objects’ current room locations. This consistent workflow not only ensured thorough documentation but also allows future users to track the overall timeline and progress of the inventory for similar projects.
After the inventory phase, I developed a comprehensive rehousing plan for the University Archives’ Artifact Collection that focused on standardizing storage materials in order to improve the long-term safety and accessibility of the collection. Developing this rehousing plan required balancing preventive conservation best practices, archival theory, spatial limitations, and institutional realities. Organizing by size improves efficiency and reduces handling risks, while material-based grouping mitigates chemical and environmental threats. On the other hand, contextual organization preserves provenance and research value, and standardized documentation ensures continued intellectual control. Balancing all of these concepts, the rehousing plan details first steps and priorities, lists existing storage solutions to follow, and models potential storage solutions for objects whose current housings need improvement. It also provides a list of standard box sizes so that storage solutions stay consistent moving forward. Designed with flexibility in mind, the plan is meant to support future growth, ensuring the collection can evolve without compromising curatorial integrity. Following this plan, I have now begun rehousing objects.
While rehousing Record Group 0/25: Jayhawks, I encountered an oversized box filled with plastic objects that were visibly deteriorating (see Figure 4). Several items exhibited yellowing and surface changes that suggested they were being affected by surrounding materials. In response, I removed all non-plastic objects from the box and rehoused them separately. The remaining plastics, particularly those showing signs of degradation, were wrapped individually in tissue and placed in a standard banker’s box designed to function as a containment unit rather than a highly customized enclosure. Photographs of each object were affixed to the lid, and labeled tags were tied to the exterior of each wrapped item to improve retrievability (see Figure 5). Because these objects possess relatively low research value, constructing individualized custom enclosures was not an efficient use of limited resources. Instead, I prioritized risk mitigation and containment. This solution reflects a central methodological principle of this project: rehousing does not aim for perfection, but for measurable improvement and increased standardization.
Every storage decision reflects institutional realities, professional standards, and long-term stewardship commitments. By integrating collections management strategies with conservation principles, this project provides a flexible and sustainable framework for not only the continued care of the Artifact Collection but an example for any archive drawing on museological best practices to deal with 3D objects.
While I was able to complete an item-level inventory of the Artifact Collection, the rehousing stage of the project will likely extend beyond my time at KU. As a result, the rehousing plan developed here will serve as a guide for future staff, supporting consistent and standardized decision-making. In addition, I have outlined detailed workflows for the continued care of the collection. This project would not have been possible without the collaboration of the University Archives, Conservation Services, and Spencer’s Archival Processing Team.
A very special thanks to Letha Johnson for warmly welcoming me into the University Archives and for placing her trust in me as I engaged critically with the Artifact Collection. Her trust and collaboration were essential to the success of this project.
Brenna Hobbs M.A. Museum Studies 2026 Graduate Assistant in Conservation Services
As I work to develop the Spencer’s new Latina/o Collections*, I wanted to take a moment and look back at the interesting materials that are already sitting within our library stacks and viewable in our Reading Room today! All the materials presented allow us to briefly see how Latina/os have gathered and built community within different places across Kansas.
Take a look at some of those materials below.
Aztlán de Leavenworth, volume 1
First published May 5, 1970, Aztlán de Leavenworth was a bilingual Chicano prisoner newspaper edited and published at Leavenworth Federal Penitentiary in Kansas. It features poet and activist raúlrsalinas’ famous poem “A Trip Through the Mind Jail.” Other members of the publication team included Albert Mares, Ruben Estrella, Alfredo Arellanes, Ricardo Mena, and Beto Palomino. Inspired by Aztec history and iconography, the newspaper is named after Aztlán, the ancestral home of the Aztecs, and features images of Tizoc and designs inspired by Aztec art.
Left: The front cover of Aztlán de Leavenworth, 1970. Right: The page of Aztlán de Leavenworth featuring “A Trip Through the Mind Jail,” 1970. Call Number: RH H79, volume 1. Click images to enlarge.
KACMAA Special Report, 1981
This 1981 special report was created by Kansas’ Advisory Committee in Mexican American Affairs (KACMAA). As explained in the report’s introduction, it “optimistically highlights important accomplishments and measurable in Hispanic’s social, economic, and political life” but also “clarifies the work that remains to be done.” While the KACMAA originally concentrated on projects to promote people of Mexican heritage, the organization evolved to include all Hispanics and Latinos across the state and is now known as the Kansas Hispanic and Latino American Affairs Commission.
The front cover of the KCMAA’s 1981 Special Report. Call Number: RH D6100. Click image to enlarge.
Music groups in Emporia
Taken some time in 1932, these photographic prints from the Oral History Project Regarding the Hispanic Community of Emporia, Kansas (Call Number: RH PH 182) allow us to see some of Emporia’s early musical groups. The first photo shows members of the Mexican band Orquesta de Leora posing with their instruments, while the second features the women who made up the Coro de Santa Catalina, or St. Catherine’s Choir. St. Catherine’s Catholic Church still exists to this day and continues to offer Catholic services to Spanish speakers in Emporia.
Left: Photograph of Orquesta de Leora, 1932. Right: Photograph of St. Catherine’s Choir, 1932. Oral History Project Regarding the Hispanic Community of Emporia, Kansas. Call Number: RH PH 182, Box 1, Folders 11 and 19. Click images to enlarge.
MEChA & HALO Pamphlets
Records of a Latina/o focused group at the University of Kansas have existed since the 1970s. However, before it was LASU (Latin American Student Union), KU’s Latino student group went by many names. It first went by the name AMAS (Association of Mexican American Students), and then it was MEChA (Movimiento Estudiantil Chicano de Aztlán). The group took the name HALO (Hispanic American Leadership Organization) when it was re-established in the 1980s, and it finally became LASU to further expand its inclusion of all students of Latin American heritage or background.
|
Top: MEChA pamphlet, circa 1970. Bottom: HALO pamphlet, circa 1997. KU Student Organization Records: Hispanic American Leadership Organization. Call Number: RG 67/593, Box 1, Folders 1970s and 1997. Click images to enlarge.
Rebekah Ramos Curator of Latina/o Collections
Sources
“A Trip Through the Mind Jail: A Textual History of raúlrsalinas’ Magnum Opus” by Santiago Vidales Martínez in Textual Cultures 14.1 (2021): 208–229. DOI: https://doi.org/10.14434/tc.v14i1.32858
KU Latin American Student Union website, “LASU History.”
*While many terms exist to identify people in the United States of Latin American origin and/or ancestry (i.e. Hispanic, Chicano, Latino, Latina/o, Latinx, Latine) at Spencer Research Library we chose to use “Latina/o” for the collection’s title. As the collection grows and evolves, the term used might change.
Charlton Hinman was a looker. Of course, that was true of so many of Fredson Bowers’ students – they tended to be lookers. We won’t make any comment on the relative attractiveness of Charlton Joseph Kadio Hinman or Bowers’ students, but we refer instead to the tradition of close examination and description of books that Bowers codified and Hinman continued here at the University of Kansas. On the north side of the Marilyn Stokstad Reading Room at Kenneth Spencer Research Library is the Hinman Collator, a hulking grey machine that stands as a reminder of (and a tool for) precisely that kind of work. Our colleague Caitlin Klepper wrote a post about the collator previously, but we thought we might delve more in-depth here.
Professor Charlton Hinman working at the Hinman Collator, circa 1960-1975. University Archives Photos. Call Number: RG 41/ Faculty and Staff: Hinman, Charlton (Photos). Click image to enlarge (redirect to Spencer’s digital collections).
Modern descriptive bibliography – the close physical examination and description of books – begins with Fredson Bowers’ book Principles of Bibliographical Description (1949). Bowers was a professor of English at the University of Virginia, and Charlton Hinman was Bowers’ first PhD student there. Both Hinman and Bowers had analytical minds with similar bents, which served them well in the Second World War. They were involved in cryptography and code breaking, with Bowers again leading Hinman as his commanding officer. Following their service, Bowers returned to Virginia, publishing the aforementioned Principles.
Fredson Bowers supervises a student with the Hinman Collator, undated. Image courtesy of Special Collections, University of Virginia Library. University of Virginia Visual History Collection. Call Number: RG-30/1/10.011. Click image to enlarge (redirect to UVA’s digital collections).
Hinman’s dissertation, The Printing of the First Quarto of Othello, led to his first position as a research fellow at the Folger Shakespeare Library, where he collated copies of the first folio of Othello. It was Hinman’s time as a fellow at the Folger that inspired his creation of the collation machine. Collation – or, the work of examining and describing the physical evidence in a copy of a book – is time consuming. Hinman’s work was even more intensive, as he sought to find all of the different states of the pages down to the most minor corrections or insertions made by the printer in the course of printing the book. Looking at each page of text line by line is an almost impossible task. Hinman hints at this problem in his preliminary essay about the machine, which was titled “Mechanized Collation: A Preliminary Report” and printed in the Papers of the Bibliographical Society of America in 1947.
Charlton Hinman working at his desk (with the collator behind him), circa 1960-1975. University Archives Photos. Call Number: RG 41/ Faculty and Staff: Hinman, Charlton (Photos). Click image to enlarge (redirect to Spencer’s digital collections).
Hinman’s time in the military helped point the way to a solution, supposedly through military reconnaissance use of photography. He described the idea of taking two pictures of the same area and rapidly alternating them to spot differences. He didn’t claim he had done it as part of his cryptography work; rather, he claimed he heard about it while in the military. However, the process Hinman described was never used for reconnaissance purposes. While the military did use aerial photography, they didn’t use any method that alternated two images in a similar way to the function of the Collator. In his article “‘The Eternal Verities Verified’: Charlton Hinman and the Roots of Mechanical Collation” (Studies in Bibliography, 2000), Steven Escar Smith writes that “using World War II technology, it simply would not have been possible to photograph the same patch of ground twice from exactly the same altitude and position.” According to Smith, Hinman seems to have acknowledged that the story wasn’t entirely true, but it’s not clear whether he actually discouraged its telling.
Arthur M. Johnson, Hinman’s partner who took over building and selling collators around 1956, may have been the one to accurately describe how Hinman got the idea for the collator. Johnson wrote that Hinman had studied something that Johnson called an “astronomer’s microscope.” It used the same principle of “blink comparison” to compare images of the night sky, most famously by Kansan (and KU alumnus) Clyde W. Tombaugh in his observation of Pluto. Although it’s not known whether Hinman ever saw or used a blink comparator, he knew of the one at the observatory at UVA when he was a PhD student there. This was the true technological ancestor of Hinman’s machine.
Clyde W. Tombaugh at a blink comparator, undated. Image courtesy of New Mexico State University Library Archives and Special Collections, Clyde W. Tombaugh papers, image 04070052. Click image to enlarge.
These kinds of devices are simpler than the Hinman Collator in that one can use flat images of similar size – not possible with books. Hinman’s great improvement and contribution, then, was the creation of a machine that could deal with books of different sizes, thicknesses, and even formats. Hinman had a long career as a professor of English, first at Johns Hopkins University (1945-1960) and then at the University of Kansas (1960-1975), where he eventually became a University Distinguished Professor of English. Approximately 50 collators survive. The collator at Spencer (A9 in Steven Escar Smith’s 2002 census of existing Hinman Collators, published in Studies in Bibliography) is one of two that remain that Hinman himself used; the other is at the Folger Library. The effect of the collator is reproduced in this short video by Sam Lemley. Bibliographer J.P. Ascher has also made a good video about how one might use the collator, utilizing the machine at the University of Virginia.
Hoping to actually use Spencer’s machine, we ventured to the Reading Room before opening. We powered it on, and, to our delight, the 400-pound machine came to life. Unfortunately, this was not to be, as we discovered that the “blink” feature, the key function, is not currently working. Thanks to the efforts of our colleague Molly Bauer, we are slowly learning what might be wrong and what the fix might be. Look for a follow-up post in the spring about our efforts, as well as digital alternatives to optical collation that bibliographers can use today.
Wiring inside the Hinman Collator at Spencer Research Library. Click image to enlarge.
The Hinman Collator, for now, stands as a testament to the ongoing work of descriptive an analytical bibliography here at the University of Kansas. Much like its creator, the machine is complicated and devoted to a very specific purpose – close looking at material objects we regularly take for granted.
Jason W. Dean and Adrienne Sanders Rare Materials Cataloging Librarians
This is the latest installment in a series of posts introducing readers to student employees who make important contributions to the work of Spencer Research Library. Today’s profile features Oliver Grotegut, a Cataloging and Archival Processing student assistant and a G. Baley Price Fellow.
Spencer student assistant Oliver Grotegut in University Archives. Click image to enlarge.
Please provide some brief biographical information about yourself.
I am a senior at KU majoring in linguistics with a minor in sociology. I started working at Spencer in March 2024.
What does your job at Spencer entail?
My job is to inventory University Archives materials so that ArchivesSpace, our online collection database, can be updated. We gained quite a lot of material in the years since the last update, so this long-term inventory project ensures that anyone can easily find materials we have available in the University Archives.
Why did you want to work at Spencer Research Library?
I wanted to work at Spencer, or really in archives in general, because I was interested in a job optimizing materials for public use and finding relevant patterns and throughlines in large groups of information. I knew that library or archival work was the ideal field to find such a job. I feel my time at Spencer has provided me with an invaluable amount of knowledge from hands-on learning about archival work, information organization, and document care and preservation that I look forward to bringing with me into a career in archives.
What has been most interesting to you about your work?
There has been a lot I have found enjoyable about my work. It has been especially interesting to sort through decades worth of accepted and denied grant applications and project proposals, and seeing what research was considered novel and worthwhile over the years. By far my favorite record group to inventory so far has been the student housing records. So many of the materials in that group – scrapbooks, incident reports, event planning forms – exemplify what life was like for KU students at any given time.
One I think of the most often is a document from the 1950s where all the residents of Miller Hall explain why they would or would not be alright with having a African American resident move into their scholarship hall the following year. The residents provided in-depth, incredibly honest descriptions about their perspectives on the matter. Rightfully, much of the education and discussion of the civil rights movement focuses on the actions and experiences of African Americans at the time. Seeing the privately held opinions of white Americans at the time, especially those occupying all-white spaces, provides a great deal of further context to the realities of the climate at that moment in history. I also find it interesting sociologically that the matter of potentially having an African American resident in Miller Hall was considered worthy of being discussed and voted on, and the existence of the document says a great deal not just about the opinions of the residents but of the student housing administrators. For those interested, the majority of the opinions were in favor of racial integration, and Miller Hall gained at least one African American resident the following year.
On a lighter note, I also like getting to put new labels on the boxes.
Oliver Grotegut Cataloging and Archival Processing student assistant G. Baley Price Fellow
