A little bird told us that the fifth-annual Color Our Collections week has arrived! Started by the New York Academy of Medicine Library in 2016, Color Our Collections is a week of coloring fun where libraries, archives, and other cultural institutions around the world share coloring pages featuring their collection materials.
You can download and print a PDF copy of the coloring book via the Color Our Collections website. While you are there, be sure to check out the submissions from our birds of a feather at other institutions! As a preview, here are three pages from the book. Click on the images to enlarge them.
Are you a fan of the collections at Spencer? Has your eagle eye ever come across an image in our materials that would make a great coloring page? Tell us about it in the comments or email us at email@example.com!
We hope that this coloring fun will help you feel free as a bird even when you cannot fly the coop during the pandemic! Happy coloring, everyone!
If you’ve done any research at Spencer Research Library in the past several years in our manuscript collections or records from the University Archives, then you’ve probably used our finding aids interface. This search screen might appear familiar:
This interface is formed from encoded text documents created by manuscripts processing staff. This coding might also look familiar if you’ve ever worked with HTML:
This interface is operating on outdated technology that isn’t being updated. We also find the interface a little dated and a little static; you might find your wrist cramping from having to scroll through a really long finding aid to get to the box and folder you’re looking for. For these and many other reasons, KU Libraries are in the process of moving from our old interface to a new one:
The data is the same, but the views are very different! This new interface has more refined searching capability (including by dates!), the ability to filter search results – including by subject headings and names of individuals or entities that might be involved in the collection you’re looking for – and different views once you’ve started looking through a specific finding aid for a specific collection.
Another exciting aspect of the new interface is the capability to request collection items directly from this interface and send it to Aeon, the system patrons use to check items out at Spencer. Currently, users have to open a new browser tab or window, log in to Aeon, open a New Reading Room Request form, and type (or copy and paste) the information about the archival collection they want to see.
You can also see some of our digital objects in context within our finding aids, or browse and search them separately through this interface:
Please note that what is included here are only digitized manuscripts from our collections, a subset of what is available at KU’s Digital Collections website.
This new system is available for you to use right now! You can get to it from this link: https://archives.lib.ku.edu/ or, if you’re on the old interface, you’ll see a link to “Visit the preview of our new Finding Aids tool” at the top of the home search screen.
We need your help, in fact. We want people to start testing the system so we know what is working well, what doesn’t function the way it should, if you’re having issues with a particular component of the interface, or if something just doesn’t work the way you expect it to. Here are some questions you can think about to get you started: Are you not getting the search results you expected? Does the collection inventory look incomplete or like some information is missing? Does something just look weird? Let us know! At the bottom of every screen, in the right-hand corner, there is a link to “Send Feedback or Report a Problem.” Click on that and fill out the simple form that opens up with as much information as you can provide. We want to test the new interface as much as possible in the next few months before we transition to it fully and shut down the old finding aids interface.
Marcella Huggard Archives and Manuscripts Processing Coordinator
So what is this group (semi-)smiling about? The Snyder Book Collecting Contest, of course! In case you can’t tell by the hair and the clothes, the year was 1973, but you don’t have to travel back in time to join in the book-related fun because the 64th Annual Snyder Book Collecting Contest is now open and accepting entries. KU undergrads and grad students, scan your shelves and submit your collections by March 22, 2020, 11:59 p.m. to win cash prizes as well as a gift card from contest co-sponsor Jayhawk Ink!
The contest offers the following awards in both Graduate and Undergraduate divisions:
First Prize: $500
Second Prize: $350
Honorable Mention: $100
Each winner will also receive a gift card in the following amounts from contest co-sponsor Jayhawk Ink, a division of KU Bookstore:
In fact, the student representative on this year’s judging panel, History graduate student Paul T. Schwennesen, first won the graduate division of the 2018 Snyder Book Collecting Contest with his collection “Borderlands — A Manifesto on Overlap,” and then went on to take second place at the national contest in Washington, DC. Since 2014, KU students have won prizes at the national level three (!) times.
The speaker for this year’s awards ceremony on April 14 is also a Snyder Contest alumnus: Danny Caine. Since placing second in the graduate division of the 2016 Snyder competition, Danny has made a life in books. Not only is he a poet whose books include Continental Breakfast (2019) and El Dorado Freddy’s (with Tara Wray, 2020), but he owns and runs Lawrence’s Raven Book Store. In 2019, he was selected as the Midwest Bookseller of the Year.
I am pleased to announce major changes to our policies and procedures at Kenneth Spencer Research Library. We will no longer ask patrons to seek our permission before using copies of our collection materials. Spencer Research Library is doing more than ever to make it possible for people to use our materials with as few barriers as possible.
We recently enabled patrons to initiate the copy request process through our Aeon management system, streamlining the process for both staff and users. We decided to use this technological change as the impetus to fundamentally re-imagine our relationship with digital images of items from our collections. This approach is in keeping with KU Libraries’ emphasis on supporting open access and advocating for public accountability for the investments in public higher education.
For many years now, we have allowed users to make copies of much of our collection material themselves, using either an overhead scanner in the Reading Room or their own equipment. We also make copies available when an item’s condition or format requires special handling, for a modest charge. No matter whether patrons use their own equipment or our skilled staff do the copying, patrons will no longer be expected to complete a separate form asking for “permission to publish,” as was previously required when images from our collections were to be used in exhibits, publications, or other works.
We continue to inform users of their responsibilities to follow copyright law, and we provide enhanced guidance on how to do so. We also continue to honor restrictions on some specific collections necessitated by the condition of the material, donor restrictions, or other concerns. We are in the midst of revisiting our previously digitized collections to clearly indicate the copyright status (where known) and how the images can be used. Expecting researchers to seek our permission for fair use of materials smacks of what has been termed “copyfraud,” or claiming to possess rights one does not actually hold. We also realize that users have always been free to use images as they like, and that in effect, researchers who chose to follow our rules were punished with additional hurdles.
In the Reading Room, users will now experience a less complex process. If the material they are using for research can be safely copied by them, they simply need to be careful in their scanning and metadata creation. If library staff need to be involved, reference librarians will help them translate their Aeon checkout into a duplication request, and our copy services manager will take it from there.
Remote users will also see a different process. Instead of filling out a paper form and sending it to our copy services manager, they will use the Aeon system to complete their request. Then, the transaction will proceed as in the past, without the need to complete a permission to publish form.
Our website provides more guidance about these steps. We look forward to helping all our users learn our new processes and are happy to assist in any way.
Beth M. Whittaker Associate Dean for Distinctive Collections Director of Spencer Research Library
It’s the fourth-annual Color Our Collections week! Started by the New York Academy of Medicine Library in 2016, Color Our Collections is a week of coloring fun where libraries, archives, and other cultural institutions around the world share coloring pages that feature their collection materials.
KU Libraries is pleased to share this year’s submission for
the annual week of coloring craziness. Featuring the collections at Spencer
Research Library, this year’s coloring book celebrates nature, history, and
even mythical creatures! You
can download and print the book via the Color Our collections website.
While you are there, be sure to check out the submissions from our colleagues
at other institutions!
As a preview, here are three pages from the book. Click on the images to enlarge them.
Are you a fan of the collections at Spencer? Have you ever
come across an image in our materials that would make a great coloring page?
Tell us about it in the comments or email us at firstname.lastname@example.org!