Kenneth Spencer Research Library

As an intern in the University Archives at the Kenneth Spencer Research Library this summer, I experienced and accomplished many projects and duties. It feels like just yesterday that I received an interesting and varied list of assignments at the beginning of June. Where did the summer go? Let me show you.

University Archives Intern JoJo Palko. Click image to enlarge.

Part of the story starts back in the fall of the 2013. I was hired as a research assistant for the publication of KU’s 150th anniversary book, Toward the Blue, working out of the University Archives. Fast forward to May and we are selecting the photographs and images to be used in the book. By the end of May, the other research assistant, the editors, and I had compiled a selection of over 200 images from the archives. So what was waiting for me when I started my internship? You guessed it—those photographs (funny how that worked). Over the course of a few weeks, I entered the metadata for each image. Fortunately for me (and you) these photographs are little treasures from the university’s past and I really enjoyed going through every single one. I have selected a few to share here.

Indeed, Kansas is for lovers! Two football fans show their
spirit in true 70s fashion. University Archives Photos.
Call Number: RG 71/66/14 1973 Prints: Student Activities: Football (Photos).
Click image to enlarge.

View of the hill and campanile during a
football game, 1975-1976. University Archives Photos.
Call Number: RG 71/0 1975-1976 Prints: Student Activities (Photos).
Click image to enlarge.

Grupo de Kansas, a group of KU students, arriving in Costa Rica, 1970.
University Archives Photos. Call Number: RG 12/1 1970 Prints: International
Programs: Study Abroad (Photos). Click image to enlarge.

Chancellor Laurence Chalmers with new Baby Jay at Homecoming, 1971.
University Archives Photos. Call Number: RG 2/13 1971 Prints: Chancellors:
Chalmers (Photos). Click image to enlarge.

One other project that took up most of my time was to reorganize, house, and label the archive’s artifacts and to update the database and spreadsheet to make it more efficient for anyone to look up these items in the future. I started the process with a large book truck full of items that were not labeled, not housed, and not in any order that made sense. I panicked. How was I supposed to go through this truck plus the other two boxes full of items? Luckily, my supervisor, University Archivist Becky Schulte, calmed me down and told me to take it one step at a time. I managed to figure out what record group every object belonged in, found a box for those that needed it, labeled them, and entered the information into the databases. That was the end of a very long first step. The second step was just as much fun. There are three rooms that house the University Archive’s artifacts. In order to make room for the new additions, an entire reorganization of the rooms needed to occur. On the positive side, for those few weeks I did not need to work on my upper body at the gym. On the negative side, artifacts continued to come out their hiding places (behind doors) and others were found that needed labels or boxes. As I put the finishing touches on this project, I am really satisfied with how everything turned out and I loved seeing all the interesting “stuff.” Check out the images below to see the final results!

The three above photos show University Archives artifact rooms after
the completion of my reorganization project. Click images to enlarge.

This Bolshevik Jayhawk Statue – also shown in its new housing created by the Libraries’
Conservation Department – was sent to the School of Journalism in 1921 by a
former KU student who found it in a Bolshevik Prison camp. University Archives Artifacts.
Call Number: RG 23/0 School of Journalism (Artifacts). Click images to enlarge.

Besides the larger artifacts and metadata projects, I was kept busy throughout the summer with other tasks. One of the most interesting involved a transfer of items from KU’s Theater Department. Moses Gunn, renowned African American actor, attended KU for his graduate degree. It was here that Moses first performed the role of Othello, a character he would play throughout his career. Moses also went on to co-found the Negro Ensemble Company, receive an Emmy nomination, appear in movie and television roles, and perform in many Off Broadway productions. His collection of items that arrived at the University Archives was a glimpse into this great man’s life. Included were many awards and accolades, theater posters and photographs, art work and artifacts. Two of the artifacts were a bust of Moses and a partial mask with a long black wig attached that he wore in the role of Titus Andronicus. The artwork was beautiful and insightful: most depicted Moses in character on stage, or simply the stage set. All in all, ninety-eight items were received, each one adding to the history of Moses Gunn.

Bust of Moses Gunn. Click image to enlarge.

Mask worn by Moses Gunn in the role of Titus Andronicus.
Click image to enlarge.

Throughout my internship I completed several reference and research requests (another one was just handed to me). By completed, I do not mean that I was able to find the information every time, because I quickly learned that sometimes the record or document in question does not exist in the archives. It took me a few of these dead-ends to come to terms with the fact that there are time periods, events, and people missing, with records never being created or donated. However, when I would find the desired document that was one of the best feelings. Most of the requests came from Jayhawk Generations—people wanting to know if their relative attended KU. Others were from researchers wanting to know about a specific topic, or from community members looking for photographs of family members. One of the most personally satisfying research requests was for any information relating to World War I that the archives held. Being a favorite history topic of mine and with the centennial anniversary underway, this was a great topic for me to explore and find all of the related material.

Another aspect of my time here was to learn about a few online archives systems. For this assignment, Assistant University Archivist Letha Johnson showed me the digital ways of archives. One such system was Archives Online. For several weeks I would spend a little bit of time every day entering data and uploading documents to KU’s ScholarWorks website. The documents were mostly weekly newsletters or updates from different KU departments. So now there are 271 new items on this system relating from a week in KU Athletics or the Dole Institute of Politics. Another system that I received an overview about was Archive-It, a site that the archive uses to capture certain websites at a certain time in order to preserve institutional memory and history. The last one was ArchivesSpace, a system that the Kenneth Spencer Research Library is just starting to implement. If time and manpower allow, this database could became the main system for accession records management for the entire library.

Speaking of records management, I was also able to learn about this aspect of the behind the scenes workings of the archive. Records and transfers would come into the University Archives constantly throughout the summer. I worked on one of these transfers with the Moses Gunn records, but then a couple of smaller projects also helped me become familiar with the processing of a university record. Another out of sight aspect of the archives that I received a glimpse into is the wonderful world of conservation. I believe it was my first or second week here that I got a crash course in emergency conservation procedures. There was a large rain storm the night before and in the morning the staff discovered some leaks down in the basement. What else is an intern for than to help out in these types of situations? Working with Assistant Conservator Roberta Woodrick to drape giant plastic sheets over the shelves to protect the items was a fun (because it only lasted an hour) way to get acquainted with conservation work. I also received a grand tour of the conservation workspace from Whitney Baker, Head of Conservation Services, and got to see some of the projects their students were working on at the time.

Finally, I will wrap up by saying that I thoroughly enjoyed my time here (if that wasn’t apparent already!). I never felt that I was just another warm body to be used to make copies all summer. There was always something to do, and not once was I bored. The staff is wonderful, helpful, and always willing to teach me their magical ways of knowing how everything works. I have gained a greater appreciation for just how much they put in to making the institution succeed, and for a couple of months I was glad to be a part of that team.

JoJo Palko
University Archives Intern

The tradition of Homecoming, or welcoming back alumni to the University, conjures up images of crisp fall weather, football teams battling on the gridiron, dancing couples, and . . . floats! For many years KU groups have created floats from chicken wire, wood, crepe paper, and other materials to display in the Homecoming parade.

Students construct a Homecoming float in 1969.
Call number: 71/1 /1969/0347. University Archives. Click image to enlarge.

The theme of the floats most typically involves the Homecoming football game–Jayhawk victoriously represented and opponent mascot whimpering in defeat–but not always.

Homecoming floats from 1937 (left) and the 1950s (right).
Respective call numbers: 71/1/1937/005 and 71/1/1950s/0110, University Archives. Click images to enlarge.

Enjoy some pictures from the University Archives of Homecoming floats of the past. For more images see the University’s Archives digital collections.

A snowman float (?!) from 1946 (left) and a cowboy Jayhawk from 1980 (right).
Respective call numbers: 71/1/1946/0076 and 71/1/1980/0518. University Archives. Click images to enlarge.

Whitney Baker
Head, Conservation Services

This summer I was the Stannard Conservation Lab Intern at the University of Kansas. I worked on many projects, but the most challenging one was treating a large collection of architectural plans. University Archives already has many architectural plans of KU campus buildings, so it was a surprise when more original plans were found in the attic of Fraser Hall. The plans had been rolled up, tied with string, and left for years in the attic. They were stacked on top of each other and very dirty, some showing signs of bird droppings and cobwebs. Due to this rough storage environment, some of the plans were severely damaged, although most were in fairly stable condition. The plans were moved from Fraser’s attic to University Archives until a more appropriate and permanent storage situation could be found.

Rolled architectural plans temporarily stored in
University Archives. Click image to enlarge.

It is best for architectural plans to be stored flat, not only for their preservation but also to save space. Since the plans were stored rolled for so long, they needed to be humidified and flattened before they could be stored in horizontal files in the Archives. This required some creative thinking by the KU conservation team because a humidity chamber had to be specially made to accommodate these large plans.

The construction of the humidity chamber was finished when I started my internship, so I was able to start right in on developing the work procedure for humidifying and flattening the plans. I developed a documentation process to keep track of the plans that were treated and instituted an efficient work flow to keep the project rolling.

The specially-built humidity chamber at KU’s Conservation Lab.
Click image to enlarge.

The rolled plans were sorted by what building they depicted and then moved to the work room in their respective groups. Next, the drawings were prepared for humidification: staples were removed and important information about the plans – including title and date – were recorded in a database. The plans were then humidified and flattened. Lastly, the plans were placed in labeled folders and stored in the Archive’s new horizontal storage cases. The work procedure I developed allowed the other interns to continue the flattening and filing process even after my internship ended.

Summer Conservation Intern Erin Kraus removes
water from the humidity chamber with a wet vac.
Click image to enlarge.

New horizontal storage cases in University Archives.
Click image to enlarge.

These historic plans were an important discovery because they can still be useful to architects today when improvements are being made to buildings. The conservation of the plans so far turned out beautifully, so it was very satisfying to see the progress made on the project.

Architectural plans after humidification and flattening.
Click image to enlarge.

The conservation lab at KU was a great place to spend my summer and I learned a lot from this project. Having an internship in Kansas allowed me to not only spend time in my home state, but to also get to know all of the wonderful people at the Stannard Conservation Lab. Thanks for a great summer!

Erin Kraus
2013 Conservation Summer Intern

Soon after my arrival at Spencer Research Library, a patron request provided me the opportunity to poke around some of the photographs contained within KU’s University Archives. I was especially excited by a collection of approximately forty-five photographs showing Professor Francis H. Snow with a group of students on a summer collecting expedition to Colorado in the late 1800s.

Specimen Mountain Party, No. 3, August 19, 1889 [1891?].
Call Number: RG 17/40/1889 Prints: Biological Sciences (Photos).
Click image to enlarge.

Long a prominent fixture on campus during KU’s early years, Snow (1840-1908) was a professor of mathematics and sciences, 1866-1890; the university’s fifth chancellor, 1890-1901; and a professor of natural history/director of the natural history museum, 1901-1908. His reports to the regents “furnish ample evidence that the direct study of nature was a vital part of his instruction,” wrote Clyde Kenneth Hyder in his biography, Snow of Kansas. His classes “appealed to the impulse to collect, often compelling, whether the objects collected be patchboxes, African violets, or insects” (142-143). Moreover, between 1876 and 1907, Snow – frequently accompanied by his students and sometimes even his family – led twenty-six summer collecting expeditions: eight in Colorado, six in New Mexico, six in Arizona, four in Kansas, and two in Texas. As Hyder noted, “those who accompanied Snow on these expeditions included some who afterwards became distinguished scientists” (153). Future journalist and author William Allen White participated in one of the expeditions during his time as a KU student. The thousands of specimens Snow and his students collected and classified during these trips – including insects, birds, reptiles, and plants – were brought back to Lawrence and preserved as part of the university’s “cabinet of natural history,” now the Natural History Museum.

Lily Mountain and Park from Eagle Cliff, June 26, 1889 [1891?].
Will Franklin, [James Frank?] Craig, Harry Riggs (standing).
Call Number: RG 17/40/1889 Prints: Biological Sciences (Photos).
Click image to enlarge.

The Big Thomson and Terminal Moraine, July 2, 1889 [1891?].
Call Number: RG 17/40/1889 Prints: Biological Sciences (Photos).
Click image to enlarge.

Snow’s expeditions are well-documented in various primary and secondary sources at Spencer, but only one or two were photographed. Notes on the back of the images I examined indicate that they were taken in Estes Park, Colorado, but there is some confusion as to whether they were taken during the expedition there in 1889 and/or during the collecting trip to Manitou Park, Colorado, two years later. Either way, the photographs provide a glimpse into camp life and the collectors’ activities against the backdrop of dramatic and beautiful mountain landscapes. (I’m also left wondering how the female students managed to trek around – collecting samples, hunting, and fishing – in those long, voluminous skirts!)

E. C. Franklin. Top of Windy Gulch, 1889 [1891?].
Call Number: RG 17/40/1889 Prints: Biological Sciences (Photos).
Click image to enlarge.

“The Girls Bridge,” August 19, 1889 [1891?].
Helen Sutliff, [James Frank?] Craig, J. S. Sutliff,
Will [William Suddards] Franklin, Eva Fleming, Harry Riggs,
woman “not of our party but a K.U. girl I think.”
Call Number: RG 17/40/1889 Prints: Biological Sciences (Photos).
Click image to enlarge.

Off for Specimen Mountain, July 22, 1889 [1891?].
In front, S. C. [Schuyler Colfax?] Brewster, Fred Funston,
Will Brewster, Herb Hadley, Ed Franklin, Harry Riggs, Billy the Burro,
Will [William Suddards] Franklin, [James Frank?] Craig.
Call Number: RG 17/40/1889 Prints: Biological Sciences (Photos).
Click image to enlarge.

On Long’s Peak Trail, just beyond Keyhole
looking towards the Trough, August 6, 1889 [1891?].
V. L. Kellogg, Ed Franklin, Will [William Suddards] Franklin,
[Alvin Lee] Wilmouth?, Eva Fleming, [James Frank?] Craig,
S. C. [Schuyler Colfax?] Brewster, ?Will Brewster, Hadley,
Dr. Snow. Call Number: RG 17/40/1889 Prints:
Biological Sciences (Photos). Click on image to enlarge.

For additional information about the 1889 collecting expedition, see Professor Snow’s wonderful letter to his wife and family, dated August 2nd. The original document, from which the title of this blog post was drawn, is held within KU’s University Archives (RG 2/6/6, Chancellor’s Office. Francis H. Snow. Correspondence, 1883-1885. Letters, 1862-1903.); Hyder included almost all of the letter in his Snow of Kansas.

Caitlin Donnelly
Head of Public Services

Celebrate the last weeks of summer (according to the academic calendar, at least) with these photographs of a sun-soaked past on the KU campus.  And while you’re at it, contemplate a new fall research project: when did Potter Lake lose its diving platform and why?!?

Swimming at Potter Lake, 1925 (above) and circa 1926 (below).
Call Number: RG 0/24/1: Potter Lake (Photos). Click to images to enlarge.

Summer sports:  women with rackets, 1940s (above) and croquet during summer session PE, 1941 (below).
Call Number: RG 71/0: Student Activities (Photos). Click to images to enlarge.

Above: Fishing at Potter Lake, 1950. Photograph by Bill Olin. Call Number: RG 0/24/1: Potter Lake (Photos).
Below: Chatting in front of Watson Library, 1950s. Call Number: RG 71/0: Student Activities (Photos).
Click to images to enlarge.

Above: Splashing in the Chi Omega Fountain, 1970s. Call Number: RG 0/24/1: Chi Omega Fountain (Photos).
Below: Fishing at Potter Lake, 1970s. Call Number: RG 0/24/1: Potter Lake (Photos). Click to images to enlarge.

At “Wescoe Beach”: skateboarding, 1980s (above) and sunbathing, 1980/1981 (below).
Call Number: RG 71/0: Student Activities (Photos). Click to images to enlarge.

Chi Omega Fountain: lounging by the edge, 1991 (above) and floating on rafts, 2000 (below).
Second photograph by Doug Koch. Call Number: RG 0/24/1: Chi Omega Fountain (Photos).
Click to images to enlarge.

Elspeth Healey
Special Collections Librarian