Kenneth Spencer Research Library

When manuscript collections – the papers, letters, documents, photographs, and/or diaries of an individual or organization – are acquired by the Spencer Research Library, they need to undergo processing in order for them to be ready for researchers to use them. Some collections need more processing than others in order to make them accessible. While we process the collection, we create a finding aid so researchers know what is in the collection.

This blog post will use the Jane Wofford Malin Collection (Call Number: RH MS 1444) to illustrate what processing entails.

The “before” picture of an unprocessed donation to Spencer Research Library.
Click image to enlarge.

Sometimes collections are pretty large. Even a small box can contain hundreds of letters!
Click image to enlarge.

Correspondence is unfolded and put into acid-free folders so researchers can
access them easily. The folders will be put into acid-free boxes. Notice the pencils
in the photo above? We use those to label the folder. We never use ink pens
around archival items. Researchers are also required to leave their ink pens behind
when they enter the research room here. Click image to enlarge.

This donated box contained hundreds of photographs. In order to protect the photographs and
make them useful for researchers, we put them into acid-free folders and
note the content so we can enter it into the finding aid. Click image to enlarge.

The photos from the box shown above were sorted into like-groups and by year.
On the far right corner of the work table, you can see the purple nitrile gloves worn
when handling the photos. We always wear cotton or nitrile gloves when handling photographs
so that our finger-prints don’t ruin the image. Researchers also have to wear gloves
when using photographs here at Spencer Research Library. Click image to enlarge.

The “after” picture of a processed collection at
Spencer Research Library. Click image to enlarge.

Here is what the collection looked like after it was all arranged and organized. The larger boxes on top hold oversize documents, such as certificates and artwork, and an oversize scrapbook. Everything is ready to go to the stacks and wait for a researcher to call them into the Reading Room!

With the collection all organized, we put the finishing touches on the finding aid and publish it to our website. Try searching the finding aids for yourself and see what you can discover in the Spencer Research Library. If you need help, please don’t hesitate to ask the staff. We work hard to preserve history and to make sure that it can be used and accessed by you!

Lynn Ward
Processing

Each week we’ll be posting a photograph from University Archives that shows a scene from KU’s past. We’ve also scanned more than 34,800 images from KU’s University Archives and made them available online; be sure to check them out!

Good luck to the KU women’s tennis doubles team and men’s golf team playing in their respective NCAA championships today and this weekend. Rock Chalk!

KU men’s golf team, 1950s. Photograph by Duke D’Ambra.
University Archives Photos. Call Number: RG 66/15 Team 1950s Prints:
Athletic Department: Golf (Photos). Click image to enlarge.

Caitlin Donnelly
Head of Public Services

Each week we’ll be posting a photograph from University Archives that shows a scene from KU’s past. We’ve also scanned more than 34,800 images from KU’s University Archives and made them available online; be sure to check them out!

Two female students playing softball in front of Watkins Scholarship Hall, 1940s.
University Archives Photos. Call Number: RG 71/0 1940s Slides: Student Activities (Photos).
Click image to enlarge (redirect to Spencer’s digital collections).

Caitlin Donnelly
Head of Public Services

Each week we’ll be posting a photograph from University Archives that shows a scene from KU’s past. We’ve also scanned more than 34,800 images from KU’s University Archives and made them available online; be sure to check them out!

This Sunday, KU graduates will take part in the tradition of walking down the hill from the Campanile to Memorial Stadium for the Commencement ceremony. This week’s photo shows an early version of this procession, which followed roughly the same route that this year’s graduates will take.

An umbrella parade to McCook Field – located roughly where Memorial Stadium
now stands – during Commencement week festivities, June 9, 1908. University Archives Photos.
Call Number: RG 0/17 1908 Prints: University General: Commencement (Photos).
Click image to enlarge (redirect to Spencer’s digital collections).

You can see the umbrellas more clearly by clicking on the photo and then zooming in. You’ll also see that some participants – presumably KU seniors – are wearing graduation caps and gowns.

Notice Dyche Hall and Spooner Hall in the background. The large open space to their left is where the Memorial Union now stands.

The Lawrence Daily World newspaper previewed the umbrella parade in an article on May 20, 1908: “Another unique feature [of this year’s Commencement] will be the alumni umbrella parade. Gorgeous red and blue umbrellas decorated with the class numerals have been provided, under the gentle shade of which the visiting alumni will parade from Fraser hall to [t]he gymnasium [Robinson Gymnasium, where Wescoe Hall is now] for the alumni banquet, and then to McCook field for the senior-alumni baseball game.”

The schedule for Class Day, 1908. The umbrella parade took place between 3:45 and 4:00pm.
During KU’s early years, Class Day was one of the features of Commencement,
which included several days of celebrations and events beyond the graduation ceremony itself.
University Archives. Call Number: LD 2693 .U55 1908. Click image to enlarge.

Caitlin Donnelly
Head of Public Services

Each week we’ll be posting a photograph from University Archives that shows a scene from KU’s past. We’ve also scanned more than 34,800 images from KU’s University Archives and made them available online; be sure to check them out!

KU baseball game at McCook Field, 1900-1901. University Archives Photos.
Call Number: RG 66/12 1900/1901 Prints: Athletic Department: Baseball (Photos).
Click image to enlarge (redirect to Spencer’s digital collections).

Information on the back of the photograph states that the picture was taken during a tournament on May 10, 1901. Note North College, KU’s first building, prominently in the background. It was located approximately where Corbin Hall now stands.

Caitlin Donnelly
Head of Public Services