Kenneth Spencer Research Library

I am in the finishing-up stages of a very enjoyable project to rehouse a group of medieval manuscripts in the Special Collections. The Abbey Dore collection (currently cataloged as MS 191, but soon to be located at MS Q80) includes fifteen parchment manuscripts from the 13^th century. Some of the documents have pendant seals attached, and all were housed in a slim manuscript case in folders fitted with polyester film supports inside.

While this system allowed the manuscripts to be stored upright in folders, which is certainly convenient, it is not the ideal situation for such documents. The polyester film has sharp edges that could potentially cause damage to the seals or documents, and some of the seals are heavy or broken and in need of better support. In discussions with curators and the manuscripts processing coordinator, we decided to rehouse the manuscripts in flat enclosures. The collection will now reside in three flat archival boxes, a challenge for the stacks manager who had to find the space to put them, but all agreed that flat storage would be best for these materials.

Because these documents have information on both recto and verso, the curators desired that researchers could view both sides with minimal handling of the fragile items. I made a mock-up enclosure that we looked at together, and after some troubleshooting we devised an enclosure with two mirror-image, soft Tyvek-lined cavities. This enclosure can be gently flipped over and opened from either side to view both sides of the document. Plastazote foam bumpers protect the seals from shifting, and each enclosure will be labeled with instructions for use.

Angela M. Andres
Assistant Conservator for Special Collections

This week I had the great pleasure of creating a special housing for a new acquisition, a tripartite Japanese woodblock print titled Joreishiki no zu, by the artist Adachi Ginkō. (This item is not yet fully cataloged. Its placeholder record is here; check back for full details soon.) Printed in 1889, this lovely piece depicts beautifully clothed women and girls writing, reading, and storing books, and belongs to a larger series showing fashionable women engaged in other pastimes such as sewing or arranging flowers.

As is often the case, this project began with a discussion between a curator – in this case, Karen Cook – and I about the anticipated use and storage needs of the item. This print is in three separate parts that may once have been joined, but we didn’t feel a particular need to unite them again at this time. This print is likely to be used in classes, which means two things: first, its enclosure needs to do double duty as both a storage container and a display, and second, its container should be compact, not taking up too much valuable space on the classroom table. I suggested a portfolio with a three-hinged lid, not unlike many tablet and mobile device sleeves, that could fold back to elevate the print for viewing. Karen agreed to this approach, so I set out to build some models and puzzle out the details of the structure.

After sketching a few ideas, I started with a tiny model made from scrap board, mainly to work out how the hinges would function. Next I built a scale model using the same materials I intended to use for the real housing. This proved to be a very valuable exercise; some features didn’t work quite as I’d expected, and I observed a couple of possible drawbacks to this design. I enlisted Collections Conservator Roberta Woodrick, who is something of a housing whiz, to offer her suggestions and we came up with a couple of small but significant modifications. Finally, I reviewed the model and modifications with Karen, and at last was ready to build the enclosure.

The finished enclosure is protective, lightweight, and, I hope, will be user-friendly for Spencer staff and researchers. We make a lot of enclosures for many types of library materials here in the lab, and many of those enclosures we know by heart and can turn out quickly. This project illustrates how we can always be rethinking our practice to better serve the collections and users, and how important collaboration is to conservation work.

Angela M. Andres
Assistant Conservator for Special Collections

There is a hashtag – #todayinthelab – that conservation and preservation professionals on social media attach to posts that allow followers to look over the conservator’s shoulder at what they are working on at the moment. My post today is in this vein, taking a look at and around my workbench to see the materials from Spencer’s collections that are currently awaiting or undergoing treatment. I hope to make this a semi-regular feature, since the supply of wonderful Spencer materials crossing my bench is constantly changing.

A few times a week, I will make the rounds of Spencer to collect items that have been identified as needing conservation treatment or assessment. Spencer staff will deposit fragile or damaged materials in a designated area, along with a slip on which they will note each item’s condition issue. Sometimes staff will email conservators with information about materials that need attention, or they will hand-deliver them to the lab. In any case, I record basic information about all items that come to my bench on a paper log. We have a number of spreadsheets and databases where we document our treatments, but for my day-to-day purposes, I love my low-tech list!

Behind my workbench I keep my brand-new but already-beloved green truck. It is rarely empty! Today its top shelf holds recently treated materials, beautifully boxed and labeled by our student employees, that I need to check off my log and return to either Processing or the stacks, as the case may be. Below are some materials I am preparing for a small but delicate rehousing project – I am making flat, safe enclosures for a group of medieval parchment documents with large seals. After working out some logistics with the curators and manuscripts processing coordinator, I have begun to pre-cut and stage as many of the components as can be prepared ahead of time in order to streamline assembly of the enclosures.

There is so much to love about our new lab space, but I am especially fond of our big workbench cabinets. These feature shelves on the top half, and an assortment of shallow and deep drawers below. Most of the drawers in my cabinet hold supplies, but I keep two in reserve for materials that I am treating. I am in the midst of a months-long project to mitigate (old, not active!) mold on a large archival collection. As I treat each box, I am replacing the old boxes and folders, so I keep a stock of fresh folders available. The folders are sharing the drawer with a scrapbook (made by a KU student prior to her time at KU) that awaits treatment.

Next to my workbench I have a beautiful press table, with two spacious shelves below. These currently hold six boxes of material from the recently acquired John C. Tibbetts Portraits Collection. The gouache paintings in this collection had been matted and framed, and I have been working to remove the mats prior to processing. I have just about completed the work on this third phase of the acquisition and look forward to having clear shelves again, if only until the next treatment comes along.

Finally, here are the upper shelves of my cabinet. Among the materials currently under my care, there are items from Special Collections (rare books, artists’ books, parchment manuscript documents), Kansas Collection (a Socialist newspaper from the Wilcox collection, a rolled and torn certificate), and University Archives (so many student scrapbooks!). There are also a few enclosure models that I’ve been working on (I’m in the process of writing up instructions for an enclosure I’ve modified, so that I can share it with other conservators), as well as diagrams and notes on other enclosures that I haven’t made often enough to have memorized yet.

Thank you for visiting my workbench!

Angela M. Andres
Assistant Conservator for Special Collections

This month’s temporary exhibit in Spencer’s North Gallery – titled “Spencer Research Library and Archaeology” – features a collection of materials available through Spencer that could or have proven to be useful in archaeological research. Spanning from tomes written during the developmental days of archaeology as a science to modern articles on the forefront of archaeological investigations, the collections at Spencer Research Library offer a broad assemblage of knowledge not available through most library settings.

The first display case demonstrates the spectrum of resources available to archaeological researchers by highlighting a sample from each of Spencer’s collections. This includes documents of early Old World archaeology, books on regional archaeology, archaeological reports, and serial clippings and publications featuring archaeological findings and collections. Such materials are often used as supplementary materials in extant studies, though there is plenty potential for new studies to be conducted as well.

Archaeologia cambrensis (Welsh Archaeology), volume 1, number 1, January 1846.
Published by the Cambrian Archaeological Association with the goal of interpreting cultural significance
over material value, Archaeologia cambrensis illustrates a transitional period
in the development of archaeology as a science. Call Number: C16530. Click image to enlarge.

Kansas Archaeology, 2006. This work offers a broad perspective of the
archaeological history of Kansas. It is accessible to those with or without a
strong background in archaeology. Call Number: RH C11685. Click image to enlarge.

The second display case features materials available at Spencer Research Library that have been used in archaeological projects. One such project is the Douglas County Cellar Survey, known colloquially as the “Caves Project.” The Caves Project is a survey funded by the Douglas County Natural and Cultural Heritage Grant Program with the goal of locating and documenting stone arched cellars. The cellars (referred to as “caves”) – constructed from the 1850s into the 1920s – represent a cultural phenomenon unique to the region; thus, archaeologists hope to properly document these caves before they are lost to time. The Caves Project has utilized Spencer Research Library materials such as plat maps, deed records, and topical books on regional history.

Plat map of Lecompton Township in Plat Work and Complete Survey of Douglas County, Kansas, 1909.
This map was used in the Caves Project to locate potential cave structures. In addition to
revealing site locations, the map was also superimposed with older plat maps of the same area to
indicate images that were no longer extant. Call Number: RH Atlas G32. Click image to enlarge.

Also included in the second display case is an artifact, known as a projectile point base, that comes from the Clovis Paleoamerican culture of North America. Likely a broken spear tip, this artifact is likely around 13,000 calendar years old. Found during a 1976 pedestrian survey of site 14DO137 near Clinton Lake in Douglas County, Kansas, this point base is one of the only remaining items left by some of – if not the – first people to ever walk in eastern Kansas. Reviewed as part of an ongoing survey of literature for the Caves Project, multiple archaeological reports indicated that the point was donated to the University of Kansas Archaeological Research Center. Thanks to their cooperation, the point has been loaned to Spencer Research Library for this current exhibit and, as seen below, three-dimensionally scanned. The point has been used in a number of archaeological investigations, including a report on the presence of Clovis people in southeastern Kansas by KU’s Dr. Jack Hofman.

https://sketchfab.com/3d-models/14do137-02823a31be3c479291888da220191b9a

Frank Conard
Spencer Research Library Public Services Student Assistant and KU Anthropology Major

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January 1st is celebrated in both the United States and Haiti as the start of the New Year, but it is an important holiday in Haiti for another reason. January 1st is the day in 1804 that Haiti declared its independence from colonial rule. Freeing itself from French control, Haiti became the first nation to be founded by formerly-enslaved people having successfully revolted through a series of uprisings starting in 1791.

Haiti is the focus of the 2018-2019 KU Common Book, a shared reading experience that is part of the university’s First-Year programming. In the selected book, Create Dangerously: The Immigrant Artist at Work, the author Edwidge Danticat points out that the United States did not immediately recognize Haiti as a free state. Thomas Jefferson, President of the United States from 1801 to 1809, expressed concerns about the impact the slave revolt in Haiti might have on the U.S. A brief overview of the American political perspectives on the Haitian Revolution is available online from the Office of the Historian of the United States Department of State.

Historic maps often interestingly reflect a particular political perspective. The map shown below is from Spencer Research Library’s Special Collections. It is a map of the United States published in 1816 (and “improved to the 1st of January 1818”) in Philadelphia. The map includes “the contiguous British and Spanish possessions” and has an inset of the West Indies.

The map (top) with closeups of its title (bottom), which reads as follows: “Map of the United States with the
contiguous British & Spanish possessions / Compiled from the latest & best Authorities by John Melish / Entered
according to Act of Congress the 6th day of June 1816. / Published by John Melish Philadelphia. / Improved
to the 1st of January 1818.” Call Number: N8 Orbis #127. Click images to enlarge.

An inset showing the West Indies (top) and a closeup of “St. Domingo” (bottom).
Modern-day Haiti occupies the western side of the island of Hispaniola.
The eastern side is the Dominican Republic. Hispaniola is part of the Greater Antilles
in the West Indies. Call Number: N8 Orbis #127. Click images to enlarge.

Although Haiti had established itself as a republic in 1804 and had discarded its former name as the French colony of Saint-Domingue, this American map from 1816 shows the entire island of Hispaniola labeled as “St. Domingo.” A “Statistical Table of the Several Countries Exhibited on the Map” (shown below) includes the states and territories of the United States and other countries with the subcategories of British possessions, Spanish possessions, and an unlabeled grouping that lists St. Domingo as controlled by “Natives,” Guadaloupe controlled by the French, St. Bartholomew controlled by the Swedes, and St. Thomas and Santa Cruz controlled by the Danes.

The map’s statistical table. Call Number: N8 Orbis #127. Click images to enlarge.

It was not until 1862, during the presidency of Abraham Lincoln, that the United States government officially recognized Haitian independence.

Stacey Wiens
Reference Specialist
Public Services

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