Kenneth Spencer Research Library

One challenging thing about conducting research in a special collections library and archives is that you can’t “browse” the stacks as you might in a circulating collection.  There are plenty of fortuitous discoveries to be made at Spencer, but they don’t come from your eye alighting on the volume two books down from the one that you went to the shelf to retrieve.

However, thanks to a new functionality in the KU Libraries online catalog, there is now a way to “browse” some of the Spencer Library’s collections.  This exciting new functionality bears a descriptive–if technical-sounding–name:  the “left-anchored call number” search (see below for a screenshot).

The term “left-anchored” refers to the fact that the catalog will retrieve any items whose call numbers begin with the word or series of letters that you enter into the search box.  This is useful because many of the Spencer Library’s discrete collections (such as the William Butler Yeats Collection or the Wilcox Collection of Contemporary Political Movements) have distinctive call numbers that begin with a common word or series of letters.  For example, all items in the named Yeats collection have call numbers that begin with “Yeats,” and all items in the Wilcox Collection have call numbers that begin with “RH WL” (or, even more specifically, the manuscripts that are in the Wilcox collection begin with the call number “RH WL MS” ).  Thus, if you enter those words or series of letters and select “Left-anchored call number”  from the search options, you will be able to “browse” the catalog records for the items in the collection.

You can then use the “sort results by” function (which is found at the top left of the results page) to sort the results by date (either earliest or most recent first), author, or title. 

Below is an example (with screenshots) to help illustrate this process.

Imagine you are interested in browsing printed materials in the Spencer Library’s Willliam J. Griffith Collection, a collection of books, newspapers, broadsheets, and printed ephemera focusing on Guatemala (and Central America more broadly) from the late eighteenth century to the mid-twentieth century.  Since all call numbers for this collection begin with the word “Griffith,” you can pull up all of the online catalog records for that collection by conducting a left-anchored call number search for that term:

Then you can sort the results by date (earliest first) to browse by date.  (Note: this means that you’ll receive all of the records for undated materials first, followed by the dated materials in chronological order.)

There is a second handy use for the left-anchored call number search: it allows you to look up a Spencer Library item by its call number.  This can be helpful when you have jotted down a call number for an item, but you can’t remember its precise title.  Simply enter the full call number in the search box (e.g. RH D213), and then  select the left-anchored call number option.  In no time you’ll be looking at the record for RH D213, which turns out to be In Preparation–a standard history of Kansas and Kansans, written and compiled by William E. Connelley.

The left-anchored call number search isn’t the be-all and end-all for searching Spencer’s collections.  For example, it’s less helpful for working with non-discrete collections such as the general rare books collection or the general Kansas Collection holdings, and it doesn’t help you identify all of the books by a specific author or on a given subject since these may span several collections.  However, it does provide you with another helpful tool for navigating the Spencer Library’s  fascinating holdings.

Ready to start browsing discrete collections?  Listed below are several (though by no means all) of the Spencer Library’s distinctive call numbers.  To learn more about distinctive call numbers within the Kansas Collection, Special Collections, and the University Archives, please contact a staff member.

The Beginning String of Several Spencer Research Library Call Numbers
MS = Special Collections manuscript collections call numbers
RH MS = Kansas Collection manuscript collections call numbers
RH MS-P = Photographic materials in the Kansas Collection call numbers
RH Ser =Kansas Collection Serials and Periodicals call numbers
PP = Personal papers in the University Archives call numbers
RH WL= Wilcox Collection of Contemporary Political Movements call numbers [***]
Josephson = Josephson Collection call numbers  (collection of leftist political literature dating primarily from the first half of the twentieth century)
RH H-J = Haldeman-Julius collection  call numbers (Girard, Kansas publisher of  the “Little Blue Book” series of inexpensive books on subjects such as self-improvement, philosophy, religion, politics, humor, biography, music, literature, science, and sex education)
KAC = Kansas Authors Club collection call numbers
Summerfield = Summerfield Collection of Renaissance and Early Modern Books call numbers (printed works in Continental Europe from 1455 up through 1700)
O’Hegarty = P.S. O’Hegarty Colletion call numbers (Irish politics and literature and other printed works from the library of Irish nationalist P. S. O’Hegarty) [***]
Joyce = Spoerri Collection of James Joyce call numbers
18th Century =18th century British pamphlets call numbers (covering poetry, drama, prose, politics and economics, and religion)
Ellis Aves =Ellis Ornithology collection call numbers
ASF= American Science Fiction collection call numbers
UA = Faculty publications, University of Kansas Press publications, and other publications associated with the University Archives call numbers [***]

[***]   Please note that for collections that exceed 10,000 items in size (marked with three asterisks above), the left-anchored call number search will return only the first 10,000 items.

Elspeth Healey
Special Collections Librarian

[…] I really must, in justice to Jane, apologise for her writing so short a letter—only two pages you see—hardly two—and in general she fills the whole paper and crosses half. My mother often wonders that I can make it out so well. She often says, when the letter is first opened, ‘Well, Hetty, now I think you will be put to it to make out all that chequer-work’ […]

-Miss Bates to Emma in Jane Austen’s Emma (1815)

In an earlier post about the visit of the NEH Seminar “Jane Austen and Her Contemporaries” to the Spencer Research Library, I mentioned a manuscript format that would have been familiar to early 19th-century eyes, but which is likely quite alien to modern readers:  the crossed letter.  It is this type of letter that Jane Austen is alluding to in the above passage from Emma (1815).  A crossed letter is a letter in which the correspondent saved both stationary and postage by writing not only in one direction, but by turning the letter 90 degrees and then writing across the page perpendicularly.  The result is a letter that can be quite a challenge to read.  Just take a look at the letter below from Robert Ker Porter, a painter and diplomat, to his sister, the novelist Anna Maria Porter (click images to enlarge):

Read if you dare:  A crossed letter from Robert Ker Porter to Anna Maria Porter.
4 April 1806. Porter Family Collection. MS 28, Box 1, Folder 27.  Click images to enlarge.

Crossed letters began to decline in use after 1840 when the “Uniform Penny Post” was established in England, allowing letter-writers to send domestic mail at a rate of a penny per 1/2 once (thus the name “penny post”), regardless of distance, payable in advance by the sender.

An English etiquette book from 1901 warned sternly against the habit of crossing one’s letters, but recognized that in the past (as in the example from Jane Austen above), a crossed letter could be a sign of friendship and intimacy:

Crossing a letter is quite unpardonable. Stationery is cheap, postage is cheap; there is no reason for crossing lines.  There was a time when both postage and stationery were very expensive, and in those old days a crossed letter was actually regarded as a mark of friendship.

Some of them were crossed and recrossed! Dear friends filled every corner of the paper, and resented it if the replies were not equally indicative of regard.  But nowadays a crossed letter is by no means a mark of friendship. Very much the reverse!

-from Manners for Girls by Mrs. Humphry. London: T.F. Unwin, 1901, p. 61.

The anonymous author of Hints on Letter-Writing (1841), which came out roughly a year after the launch of the Uniform Penny Post,  advises readers,  “Should you ever be compelled thus to disfigure a letter [by crossing it], in mercy to your correspondent vary the colour of the ink.”

Below is the first page of a letter from Robert Ker Porter to his sister and mother. It is interesting to see that, in this case, he uses the black ink to write to his sister, the novelist Jane Porter, and red ink to write (on the same sheet) to his mother.

First page of a crossed letter from Robert Ker Porter to his sister Jane Porter (in black) and his mother, Jane Blenkinsop Porter, (in red).  June 14, 15, 26th, 1821. Porter Family Collection. MS 28, Box 2, Folder 2.  The second image is rotated 90 degrees to enable reading the portion of the letter written in red ink. Click images to enlarge.

Click on the images above to enlarge them and see whether you think the contrast in the color of the inks makes the letter easier to read.

Elspeth Healey
Special Collections Librarian

Late August marks the one year anniversary of the launch of Aeon at the Kenneth Spencer Research Library.  Aeon is an online researcher account system that replaces the library’s old paper registration cards and call slips.  All researchers who want to view materials in Spencer’s reading room should create an Aeon researcher account and use it to submit item requests.

Getting started is easier than ever.  The library now has two new video tutorials that will help you navigate creating your Aeon account and submitting paging requests.

Video Tutorial on Creating Your Aeon Account:

Video Tutorial on Requesting Items through Aeon:

You may also access these tutorials through the “Library Use and Policies” section of the Kenneth Spencer Research Library website at http://spencer.lib.ku.edu/using-the-library/library-use-and-policies (click on the tab for “Creating an Account and Registering through Aeon”).

Aeon offers several advantages to you as a researcher:

• Aeon enables you to have a lasting record of all items you view in our reading room  (click on the “All requests” link on the main page of your Aeon Account).  This is particularly handy when you want to look at a book or manuscript collection that you’ve examined in the past, but whose precise title or call number you can no longer remember. Gone are the days of  “I remember that it was a big blue book with gold ornaments…”  Now you can simply login to your account and review what you requested the last time you were here.
• Aeon allows you to submit paging requests from the comfort of your own home.  In fact, you can even “auto-populate” requests through KU’s online catalog.  Simply click on the “Get at Spencer Link” next to the location field in the online catalog record (see image below), and  you will be prompted to login to your Aeon account.  Once you do, Aeon will automatically transfer information, such as the title and call number,  from the catalog record to an item request. All you have to do then is scroll down and click “submit.”  Once you arrive on site in our Reading Room and show a photo ID, we will page your request.
• Your Aeon account is not tied to your KU online ID, which means that researchers not affiliated with KU can create accounts and that KU faculty and students are able to retain their accounts (and continue to access them!)  after they leave KU.

Above: Online catalog record with the “Get at Spencer” link circled in yellow

The system is a great example of how new technology can help facilitate the delightfully hands-on work of conducting research with archives, rare books, and manuscripts.  Happy first anniversary, Aeon!

Elspeth Healey
Special Collections Librarian

On a hot July morning two Mondays ago, a bus pulled up in front of the Kenneth Spencer Research Library and out stepped seventeen scholars.  The erudite visitors were participants in Jane Austen and Her Contemporaries, a five-week NEH Summer Seminar for College and University Teachers held at the University of Missouri and led by Dr. Devoney Looser. After some much-needed tea and victuals in Spencer’s North Gallery (the bus had left Columbia, MO at 5:45 am, after all), the scholars settled in for a day of workshops and research.  No time for pianoforte or leisurely games of cards for these visitors!  The morning’s activities included sessions with Spencer Library staff addressing genres of documents prevalent during Austen’s time, 18th- and 19th- century handwriting, and reference resources for working with rare books and manuscripts.

Say “Northanger Abbey!”:  Participants in the NEH Summer Seminar “Jane Austen and Her Contemporaries”
with Spencer Library staff.

In the afternoon, the scholars retired to the reading room where they threw themselves into conducting research with some of Spencer’s late 18th- and early 19th-century manuscript collections. Read the rest of this entry »

Happy Bloomsday! As fans of James Joyce’s experimental novel will know, Ulysses is set on June 16, 1904. Accordingly, the 16th of June has become an annual occasion for readers around the globe to celebrate Joyce and commemorate (often with marathon public readings) Leopold Bloom’s fictional wanderings through Dublin.

In honor of Bloomsday 2012, we’ve posted a few Ulysses-related “firsts” from the Library’s James F. Spoerri Collection of James Joyce (one of our three major Irish Collections). It consists of over 900 volumes by and about Joyce, including first editions of all of the writer’s works with the exception of five minor items.

First Printing of an Episode from Ulysses

The Little Review. Vol. IV (misprinted as Vol. V), no. 11 (March 1918).
Call number: Joyce Y166. (Click on image to enlarge.)

Episodes from Ulysses first appeared serially in The Little Review, an American “little magazine” then based in New York. Twenty-three installments–covering 13 episodes as well as the beginning of episode 14–came out between March 1918 and December 1920. Though experimental literary circles fêted the work, the New York Society for the Suppression of Vice was less impressed. It brought the serialization to a halt by initiating obscenity charges over the events depicted in the “Nausicaa” episode.  Read the rest of this entry »