Inside Spencer: The KSRL Blog

Not the End of the Track

August 29th, 2016

Summer is a time for both large and small projects for the students and staff in Conservation Services. Summer 2016 was certainly no exception, as our crew tackled a somewhat daunting and very dirty re-housing venture. This was an amazing group effort, with lots of help and good advice coming from many corners of the KU Libraries.

In the early nineties, the Spencer Research Library took possession of a massive set of technical drawings of the Kansas City Terminal Railway track system. The drawings date from the late nineteenth through the mid-twentieth  century, and are reproduced in a number of media including cyanotypes (aka blueprints), Photostat copies, and hand-drawn images. They range in size from smaller than a piece of notebook paper to rolls over thirty feet in length. There are just under five hundred sets of drawings varying in amount from one to more than twenty-five drawings per set.

Housing railway drawings at Spencer Research Library, University of Kansas Libraries

A sample drawer from the metal cabinets. Click image to enlarge.

The drawings arrived at Spencer Research in their original storage cabinets. The cabinets were metal, painted dark green, and came in four different depths, the largest of which could not be accommodated in the building. The drawers of the largest cabinet were thus removed and stored with boards separating each layer. Some of the drawers containing the drawings were lined with kraft paper, while others were not. Many of the drawings had been tightly rolled and secured with rubber bands. The rubber bands had become brittle with age and had also adhered themselves to the drawings. Because the cabinets had been stored in the train station, there was a great accumulation of grime and dust on cabinetry and drawings alike.

Housing railway drawings at Spencer Research Library, University of Kansas Libraries

Previous storage of the track drawings. Click image to enlarge.

Six student employees and I began the project by talking through various options for staging and cleaning the drawings, setting up the new storage area, and housing the drawing sets. Meetings were also held with Sherry Williams (Curator of the Kansas Collection), Meredith Huff (Operations Manager for Spencer Research Library), and Whitney Baker (Head of Conservation Services) to discuss the logistics of the project.

It was quite the puzzle to work out where and how to stage the drawings, since the incoming storage unit needed to be assembled where the old cabinetry had stood. The drawing sets in their drawers were eventually staged in four separate locations and the old cabinets were removed.

Housing railway drawings at Spencer Research Library, University of Kansas Libraries

Moving the cabinets required a lifting device. Click image to enlarge.

Using existing shelving hardware, the team put together a framework of upright brackets and placed shelves at strategic locations to give strength and support to the soon-to-be-constructed honeycomb of tubes. A total of five-hundred and thirty mailing tubes were assembled to house the drawings. Each tube was lined with a heavy-weight, acid-free piece of cardstock, and then placed into the shelving unit.

Housing railway drawings at Spencer Research Library, University of Kansas Libraries Housing railway drawings at Spencer Research Library, University of Kansas Libraries

Modified shelving units empty (left) and with cardstock-lined tubes inserted (right). Click images to enlarge.

At the same time, the student staff began removing the desiccated rubber bands from the drawings and gently cleaning each roll with a soft brush. It was a grungy task that took more than two months to complete. As throughout, the students handled this portion of the project with a great deal of aplomb and good-natured ribbing, and only a couple of grossed-out moments involving truly disgusting rubber bands.

Special Collections Conservator Angela Andres was instrumental in helping solve the issue of how to corral the drawing sets in the tubes, making retrieval and return go smoothly. Through her research, she found a medical supply company that was able to provide us with a continuous virgin Tyvek sheath that could be cut to the correct length for each set.

Housing railway drawings at Spencer Research Library, University of Kansas Libraries

Tyvek sheath securing a set of drawings together inside the cardboard tube. Click image to enlarge.

After cleaning, the drawings were slipped into the Tyvek sheath, secured with cotton tying tape, and loaded into the honeycomb.

Housing railway drawings at Spencer Research Library, University of Kansas Libraries

Honeycomb structure. Click image to enlarge.

As each bay was filled, labels were created that correspond with the set numbers and adhered to lids, and the tubes were capped.

Housing railway drawings at Spencer Research Library, University of Kansas Libraries

Caps and labels attached to the tubes. The final product! Click image to enlarge.

This project was a tremendous group effort, involving the cooperation and assistance of many library staff, including those mentioned above and also the Annex team, Michelle Curttright, Doug Hatton, and Ryan Swartz, and the Libraries procurement officer, Kristin Vickers. Most importantly though, was Conservation Services student staff: Brecken Liebl, Valery Herman, Sara Neel, Rebecca Younker, Monica Funk, and Jocelyn Wilkinson. Their hard work was graciously recognized by others in the KU Libraries, as the team won the Jayhawks of the Quarter award for the third quarter of the year.

Roberta Woodrick
General Collections Conservator

Hanging Around at Spencer

December 1st, 2014

An unused stretch of wall space on the first floor of Spencer has become the new home to about fifty paintings formerly housed in the Kansas Collection and University Archives stacks. Following a visit to the collection storage area at the Spencer Museum of Art, Conservation Services staff installed a similar gridwall panel system.

.Hanging storage at Spencer Library    Hanging storage at Spencer Library

Left: Wall space for hanging storage. Right: Installation of gridwall panels.

The panels are much like ones found in retail stores for displaying merchandise. They come in a variety of lengths and widths, which make them very adaptable to the existing environment in which they are placed. The walls on which the panels were mounted were a bit less cooperative, as evidenced by the number and wear on the bits used in drilling process.

Hanging storage at Spencer Library

Large collection of drill bits used during the installation process.

Staff first attached painted wooden boards to the wall to reinforce the plaster surface. This also ensured that the hooks used for hanging the gridwall panels could be accurately fixed in place.

Hanging storage at Spencer Library

Installed gridwall panels.

Once the installation was complete, staff fastened d-ring hangers with short, pan-head wood screws to the frames or stretcher bars on the verso of the paintings. Although a few of the paintings were already equipped with hooks and wires, it was deemed more secure and stable to use the d-ring hangers for hanging on the panels. The use of a d-ring on each side of the frame/stretcher bar allows the painting to be hung from a pair of hooks. In this manner, the painting will not slide from side to side as it would when hung on a wire over a single hanger.

Hanging storage at Spencer Library   Hanging storage at Spencer Library

Left: Attaching d-rings to painting stretcher bar. Right: Painting with d-ring attached to hook, then to panel.

The paintings were then arranged salon-style, using the panel space as efficiently as possible. The paintings are now much easier to page for patrons. This is also a better storage environment for the items, as they are no longer standing on one side of their frame/stretcher bar or resting against one another.

Hanging storage at Spencer Library  Hanging storage at Spencer Library

Left: Paintings hung in place. Right: Tyvek drapery to protect paintings from dust and light.

As a final preservation strategy, the paintings have been draped in Tyvek. This material, best known for its application in house construction, is an excellent, light-weight covering to protect the paintings from dust and abrasion. In addition, we created a visual map of all the paintings to aid in paging them for patrons with the least disruption to the Tyvek drapery.

Roberta Woodrick
Assistant Conservator
Conservation Services