This summer I had the opportunity to be the first Ringle conservation intern in the Audiovisual Preservation Unit at the Kenneth Spencer Research Library. I worked with videotapes from the Channel 6 program, As Time Goes By, which was a public-access program created by and for senior citizens in Douglas County that aired from 1992 to 2000. Sherry Williams, the recently retired Kansas Collection Curator at Spencer, chose the show to be the pilot for this project because of its historic and cultural value. In the eight weeks of the internship, I gathered descriptive metadata on and housed 213 tapes and digitized 30 of these tapes. By the end of my time there, I really had a feel for Lawrence’s senior citizen community in the 1990’s!
As a first timer in Kansas, I came into the project most excited to work with a large local access program that would surely teach me so much about the history and culture of Lawrence. I wasn’t disappointed. Some of my favorite episodes included a conversation with a Holocaust survivor who settled in Lawrence, a conversation with Indigenous seniors who attended the Haskell boarding school in the 1920s, and last but not least, an episode about the “unusual” tombstones in Douglas County and in America’s Heartland.
In 2017, after its 45 year run, Channel 6 was sold to Midco Communications and the question of if and how their videotapes would be preserved was posed to the Lawrence community. Sherry felt that Spencer would be an appropriate repository to store the collection in perpetuity. On the day Channel 6 was moving out of their building, Spencer staff gathered box after box of the nearly one thousand videotapes from the station and loaded them up in a van to be sent to their new permanent home at Spencer. I am amazed and inspired by their commitment to preserving the cultural heritage of Douglas County.
Public-access programming can serve as a glimpse into communities during a certain point in time. In my time observing Lawrence in the 1990’s, through As Time Goes By, I learned about topics such as the history, buildings, fashion, public school system, museums, law enforcement, food, festivals, under-represented communities, and much more about Douglas County. It’s my hope that As Time Goes By will become highly accessible to members of the community in the near future.
Julia Davila Coppedge 2019 Ringle Intern, Conservation Services
2018 was an eventful year at Kenneth Spencer Research Library. In addition to the celebration of the building’s 50th anniversary, the Conservation Services department relocated from Watson Library into a newly constructed lab space on the second floor of Spencer. The dedicated space built for Conservation Services allowed the Audiovisual (AV) branch of the team to expand its operations within Spencer by moving into spaces formerly used by Conservation. By expanding the AV footprint within the building, we would be able to add equipment to create a film inspection/video digitization lab separate from the current audio digitization lab (which previously doubled as the film and video lab). Over the course of approximately three months, beginning in September 2018, several meetings took place between Conservation Services staff, the KU architect and KU Facilities to determine how the rooms needed to be adapted for their new uses, as well as what equipment belonged where.
In the audio digitization lab in particular, several changes occurred that completely changed the look of the work space. The room was painted in the building’s original “Spencer Green” hue, and carpeted with its original 1970’s carpet. Ultimately, we all decided that the carpet and paint job had to go, and that new lighting was necessary. Furthermore, we had to decide where the best locations for power outlets would be, and the land-line telephone connections had to be de-commissioned.
In order to replace the carpet and re-paint the room, every single shelf, table and piece of electronic equipment in the room had to be temporarily disassembled and moved to a storage location. My team of student workers and I devised a strategy of labeling all of the cords and ports on our pieces of equipment so that disassembly and re-assembly would go quickly. Once everything was removed from the Audio Lab, Facilities came in and ripped out the carpet. At this time, the electricians started replacing all of the lighting fixtures in both the Audio and Video Labs. They also installed dimmer switches, allowing us to control the levels of light we need depending on the day’s workflow.
In the Video Lab, the renovations to the light fixtures included breaking out the light switches to allow for independent control of lights in the front of the room as well as the back. Additionally, several new electrical outlets were installed in the ceiling and along the north wall of the room. Shelving was removed to allow us to bring in a Steenbeck flatbed motion picture film editing machine. My team and I then set up two film inspection stations and have begun to acquire video digitization and playback equipment.
For the Audio Lab, we chose new paint colors, including for an accent wall, which I think is a really nice bit of the renovation. We also installed new tile flooring, which is ideal for an audiovisual lab such as ours. The tile can be kept much cleaner than carpet, reducing the amount of particulate matter in the lab environment which could be harmful to sensitive media collections. Finally, once the shelving was re-attached to the walls, we were able to quickly re-populate the lab thanks to our labeling strategy.
At this time, the Audio Lab is completely set up and our digitization efforts have re-commenced, and our film inspection stations, including the Steenbeck, are fully operational. The video component of the Film/Video Lab is still under construction; most of the necessary video elements have been purchased and are being built out. I am grateful for the support from KU and the Libraries for this project, which has allowed us to create updated lab spaces to the specifications I requested, and to purchase the equipment my team needs to perform archival quality work on Spencer Library’s audiovisual collections. The enthusiasm of my student workers should also be noted as I truly would not have been able to envision the working conditions within the new work spaces without them. The renovated lab spaces heavily influence and are heavily influenced by the work that the students do on a day-to-day basis and I cannot stress enough how important they are to the digitization and organization efforts we undertake in the department.
Chris Bañuelos Audiovisual Preservation Specialist Conservation Services