Kenneth Spencer Research Library

Ah, the highs and lows of 2024. It’s been a bit of a roller coaster over the past year for the manuscripts processing team here at Spencer with changes in leadership, new digital workflows, and university-wide events like the Watson Library centennial celebrations. Last year we “got out of the basement” and worked more closely with faculty members and staff across campus on larger, multi-year processing projects and adding to existing collections. One of the most fulfilling parts of archival processing work is directly working with history to shape how we see the past long into the future. Entering 2025, the manuscripts processing team has many exciting collections in the works that we cannot wait to share with you all. In the meantime, here are the new finding aids published in 2024!

Kansas Collection

Emanuel Haldeman-Julius letter, January 12, 1921 (RH MS P1006)

World War II era V-Mail form envelopes, circa 1942-1945 (RH MS P1007)

Nate Foster papers, 1977-1981 (RH MS 1601)

Barbara Burghart-Perreault collection, 1886-2020, bulk 1950-2010 (RH MS 1604 + other call numbers)

Quivira Lakes collection, 1981-2003 (RH MS 1605)

Vote for liquor-by-the-drink mug collection, 1986 (RH MS 1607)

Alvamar Estates collection, June 1, 1966-December 21, 1968 (RH MS 1608)

Floyd Schultz history, 1922-2011 (RH MS 1609)

Victoria Shinn collection, 1952-2000 (RH MS 1610 + other call numbers)

O’Sullivan family history, 1955-2018 (RH MS 1611)

Lawrence Free State High School calendars, 1997-1999 (RH MS S89)

Special Collections

Central American textile maps, approximately 1745-1897 (MS S16)

Real Sociedad Económica de Amanetes de la Patria de Guatemala collection, 1830-1883 (MS 110)

Hong Kong return to China newspaper collection, July 1997 (MS Qa51)

Political ephemera from national elections in Costa Rica, Honduras, and Panama, 2001-2010 (MS 384 + other call numbers)

Orsetti family papers, 1180-1874, bulk 1450-1820 (MS 131 + other call numbers)

River City Reunion audiovisual recordings, 1987, 1993, and February 1995 (SC AV 56 + other call numbers)

University Archives

Albert Bloch slides, 1906-1959 (PP 657)

Personal papers of Charles E. Skidmore Jr., 1949-1944 (PP 658)

Personal papers of Angela V. Woodhull, 1984 (PP 659)

Walter J. and Virginia H. Meserve family photographs, 1951-1953 (PP 660)

Personal papers of Arthur Davidson, 1927-1971 (PP 661)

Personal papers of Edward R. Canda, 1968-2023 (PP 662 + other call numbers)

Charissa Pincock
Archives and Manuscripts Coordinator

The Rare Materials Cataloging Unit at Spencer Research Library describes primary source material across all of the Library’s collecting areas and makes them accessible via the KU Libraries online catalog. We work on a variety of materials from incunabula (books printed in Europe before 1501) to recently produced zines, and a whole lot in between! 

The Rare Materials Cataloging Unit documents work in a variety of ways. One way is through the measurement of linear feet, which is one foot or twelve inches. This measurement is used because books – and boxes of archival material – vary in size. Calculating linear feet often means measuring the width of the materials (in inches) as they take up physical space on shelves and then dividing by twelve. We use the “Guidelines for Standardized Holdings Counts and Measures for Archival Repositories and Special Collections Libraries” (PDF) – a professional standard from the Rare Books and Manuscripts Section of the American Library Association and the Society of American Archivists – as guidance for managing these counts.

Below are the linear feet equivalents of materials we have completed working on for each Spencer Research Library collecting area from roughly January 1, 2024 through June 30, 2024.

We’ve handled 2428 items during that time, amounting to a little over 176 linear feet (2112.65/12). You can picture this as a line of books stretching almost sixty yards down a football field. See the breakdown below:

Collecting Area	Number of Items	Size (inches)
University Archives	62	98.6
Kansas Collection	614	446.3
Special Collections	1198	1355.85
Wilcox Collection	554	211.9
TOTALS	2428	2112.65

Of the backlogged materials (anything arriving prior to June 2022) cataloged in the first six months of 2024, the two longest-waiting items were El Hallazgo, purchased from Otero Muñoz in 1972 (Call Number: Griffith Q116), and Blätter der Rilke-Gesellschaft, no.1, 1972, purchased from the Schweizerisches Rilke-Archiv in 1973 (Call Number: Rilke Y1113).

The heaviest item we’ve cataloged since June 2022 is the fine press photo book Antarctica, which was created by Pat and Rosemarie Keough to save the albatross (Call Number: H480).

Highlights for each collecting area include the following:

• For Special Collections: Carta executoria de hidalguía de Lazaro de Adarve, 1570 (Call Number: MS E289), an early modern manuscript that arrived with a detached lead seal.
• For University Archives: The Jayhawk: The Story of the University of Kansas’s Beloved Mascot, the 2023 book publication by our much-loved prior University Archivist, Becky Schulte (Call Number: GV691.U542 S35 2023).
• For the Kansas Collection: American Winds: Chicago’s Pioneering Black Aviators and the Race for Equality in the Sky (2024) by Sherri L. Smith, Spencer Research Library’s 2020 Alyce Hunley Wayne travel awardee (Call Number: RH C12791), and Head Jobs, Vol 1-5 (2022-2024), a serial zine publication by a local Lawrence, Kansas, zine-maker (Call Number: RH Ser C1591).
• For the Wilcox collection: Wonders of Nature (2023), an experimental sound recording (Call Number: WL AV10).

Jaime Groetsema Saifi
Special Collections Cataloging Coordinator

This is the latest installment in a recurring series of posts introducing readers to the staff of Kenneth Spencer Research Library. Today’s profile features Adrienne Sanders, who joined Spencer Research Library in September 2023 as a Rare Materials Cataloging Librarian.

Where are you from?

I’ve lived in Lawrence for over 25 years, so I think I’m from here now. I grew up in various places around the greater Kansas City area and went to college in Southern California, then came to Lawrence after getting my undergraduate degree in linguistics. I like it here so I stayed.

How did you come to work at Spencer Research Library?

I didn’t set out to specifically work with rare materials. I worked in Watson Library at KU as a cataloging staff member for many years, and then at Topeka & Shawnee County Public Library for several years. Both positions had me working with rare materials some of the time. I worked with Latin American materials from Spencer’s Griffith collection at KU and with local history materials in Topeka. This position combines my cataloging and rare materials experience, although I’m still learning more all the time.

What does your job at Spencer entail?

Cataloging, in a nutshell, is creating the description of library materials that goes into an online catalog or database, so users can find out what we have. I describe the item physically, and I also assign subject headings that say what the work is about and call numbers that tell where the item is located in the stacks. There are multiple sets of rules that tell me how to compose and structure a bibliographic record, as well as conservation guidelines we follow to physically protect the materials. All of this is so when people search our catalog, they get results that (hopefully) show them what they want and how to access it through the library.

What part of your job do you like best?

I love learning a little bit about lots of things, and this job is perfect for that. Most materials come to me in batches of similar things that were donated or purchased together and are similar in topic or genre. I have to quickly learn what they’re about in order to describe them. It could be anything from 100 books about flying saucers to a dozen zines about political protests in Hong Kong. It keeps me from ever getting bored!

What is one of the most interesting items you’ve come across in Spencer’s collections?

One of the most interesting items I’ve worked with is also one of the oldest items. It’s a document created in Spain in 1570, called a carta executiva de hidalguía (or ejecutiva in modern spelling). These cartas were created to commemorate successfully petitioning the king to become nobility. (One of the benefits of being nobility was not having to pay taxes.) It’s written in gothic script and has a couple of pages of fantastic painted illustration. It turned out to be harder to read than I’d predicted, as I quickly learned that particular type of gothic script didn’t use punctuation marks or spaces between the words. The majority of materials I work with are from the 20th century, so this was both a challenge and a treat to catalog.

What are some of your favorite pastimes outside of work?

I’ve been knitting for many years, and it’s my favorite, but I will dabble in just about any craft involving yarn, fiber, or fabric. I’ve done a little crochet, embroidery, cross stitch, spinning (making yarn on a spindle), yarn dyeing, quilting, sewing, macrame, and probably more I’m forgetting. In stereotypical librarian fashion, I read a lot/listen to audiobooks, mostly literary fiction and science fiction. I also enjoy going to museums and historical sites, especially when traveling to places that are new to me.

Adrienne Sanders
Rare Materials Cataloging Librarian

Henceforth, it’s 2024, and we’re back at it again! Over the past year, the manuscripts processing team has been hard at work describing and housing one-of-a-kind collections. As a processor, you never quite know what you’ll find when you first open a box of dusty old records, but it’s always sure to delight! (most of the time…) Last year, the processing team worked through collections across Kenneth Spencer Research Library’s four collecting areas: the Kansas Collection, the Wilcox Collection, University Archives, and Special Collections. We even had an opportunity to further showcase a few of our favorite collections, including a Reuter Organ Company exhibit, a remembrance of a former colleague, and an in-depth look at the 1970 police shooting of KU student Nick Rice. This year we’re all excited to continue the process of processing new collections and additions, but first, here’s a list of new finding aids the manuscripts processing team published in the last six months of 2023:

Peggy Harrison papers, 1991-2002 (RH MS 1591)

Wilburn family collection, 1960-2023 (RH MS 1592)

Kij Johnson papers, 1975-2021 (MS 377)

Personal papers of Karen Severud (Pearson) Cook, September 1972-September 2021 (PP 648)

Personal papers of Amy Devitt, 1980-2013 (PP 653)

Personal papers of Dean “Deaner” Nesmith, 1935-1979 (PP 655)

Lorraine Co-Operative Oil Company records, 1930-1948 (RH MS D307)

U.S.-China Peoples Friendship Association ledger, 1975-1977 (RH WL MS P3)

Take Ten, Inc. records, 1976-2013 (RH MS 1596)

Schubert, Funk, Cooper-Warren Mortuaries records, 1904-1966 (RH MS 1597)

Alvin Forrest “Fritz” Grauerholz papers, 1925-2009 (RH MS 1593)

Creed Shepard collection, 1992-2002 (RH MS 1598)

Marvin Voth collection, 1975-2009 (RH MS 1595)

Pamela Johnson Betts collection, 1969-2021 (RH MS 1594)

Courtship of the Ruff watercolor, 1923 (MS Q107)

Wagner family collection (MS P766)

Personal papers of Tom Skrtic, 1972-2020 (PP 651)

Personal papers of Tom Hedrick, 1947-2021 (PP 654)

Personal papers of Ellsworth S. Gray, circa 1930-1955 (PP 656)

Yusuf and Zoleikha = یوسف و زلیخا, Poem originally written 888 A.H. / 1483 CE; this manuscript copy inscribed 17th century CE (MS A9)

Barteldes family tree, [after 1963 and before 2021] (RH MS R542)

Alice Walker photograph, February 1, 2002 (RH PH P2851)

Kaw Valley Living Wage Alliance collection, September 25, 2000-January 17, 2006 (RH MS 1602)

Personal papers of Andrew Tsubaki, 1954-2001 (PP 650)

Records of the Kansas State Geological Survey, 1865-2022 (bulk 1950s-2010s) (RG 37)

Jane van Meter collection, 1923-2020 (MS 383)

Paul Schaefer poster collection, 1970-1985 (RH WL MS R19)

General records from the University of Kansas – Architectural drawings, approximately 1890s-2000s (RG 0 – AD)

Archery: Two Treatises, 1150 A.H. / 1737 C.E. (MS C33)

Marcella Huggard
Manuscripts Processing Coordinator

Charissa Pincock
Manuscripts Processor

While each year we at Spencer process many new collections, we are also adding to preexisting collections through the continued generosity of our donors. From Pulitzer Prize-winning authors to LGBTQIA2S+ activists, an individual’s history doesn’t end when their collection comes through our doors. Individual and organizational histories continue to evolve past the snapshots their historical records provide, and we at Spencer aim to provide as complete a picture as we can! One collection we’d like to draw particular attention to is an addition to the Reuter Organ Company photograph collection (Call Number: RH PH 68). Through this collection, patrons can follow the construction of uniquely hand-crafted pipe organs before they were built into their new homes in institutions all over the world. And now, with a 2023 addition, patrons can see even more of the grandeur of these massive instruments as well as the incredible skill and historical craftsmanship of this Lawrence-based company!

The history of the Reuter Organ Company starts in 1917 when Adolph Reuter established the Reuter-Schwarz Organ Company with his business partner Earl Schwarz. After a disastrous tornado blew through the company factory, the company relocated to the Wilder Brothers Shirt Factory on New Hampshire Street in Lawrence, Kansas, after fulfilling a commission for the city’s Masonic Temple in 1919. Schwarz departed from the company shortly afterwards, and the company was renamed the Reuter Organ Company. In less than ten years, the company grew from a six-employee operation to over 50 full-time employees with over 50 commissions a year. However, after lean years during the Great Depression, the Reuter Organ Company faced a manufacturing ban on musical instruments during World War II and stayed afloat by producing government-sanctioned boxes for munitions materials with a skeletal crew. After the war, the company began to flourish again, and Reuter began hiring skilled staff with formal music education and expertise in organ construction. Through the knowledge base of its staff, the company began to experiment and further develop traditional construction techniques with new pipe organ technology to develop a signature “Reuter sound.”

After Adolph Reuter’s retirement in 1961, the company continued to evolve under the direction of longtime employee Franklin Mitchell. Mitchell, with then newly appointed production manager Albert Neutel, purchased the company in the early 1980s. Together, the two continued to refine the Reuter technical craft, particularly with the mechanical aspects of organ construction and the tonal sound of the company’s organs. After Mitchell’s retirement in 1997, Albert Neutel was joined in management by his son, Albert “J.R.” Neutel, a former longtime employee of the company. Under the Neutel family’s direction, the Reuter Organ Company moved operations from New Hampshire Street to a newly constructed and specially designed factory and administrative facility in northwest Lawrence in 2001. Sixteen years later, the company celebrated its 100th anniversary by holding a public open house in their newer facility and inviting old and new customers alike. By this time, the company had constructed over 2,200 pipe organs for public and private institutions around the world. The company had also built a respected name in organ rehabilitation within the pipe organ community. In 2022, amid the retirement of several longtime key staff members, J.R. Neutel, the company’s current president, decided to sell Reuter’s factory and administrative facility. A major selling point of the Reuter Organ Company is the institutional and craft knowledge of its staff. There is a strong tradition of old staff mentoring new staff and passing down historic pipe organ construction techniques. Operating at the same scale without that same level of institutional knowledge was deemed impossible. And in the beginning of 2023, the Reuter Organ Company further scaled back operations to only fulfilling the customary 11-year warranties offered to their past clients with special consideration for smaller projects.

To honor this historic company and to showcase a new addition to the Reuter Organ Company photograph collection, we here at Spencer have created a temporary exhibit to display images of a few of the beautiful pipe organs Reuter’s has constructed over the years and to dip into some pipe organ terminology. Have you ever wondered were the phrase “pulling out all stops” comes from or just how big the biggest musical instrument in the world can get? Come on by to learn more about this incredible company and the incredible instruments it made! The exhibit opened free to the public in Spencer’s North Gallery on November 1st and will continue to be on display until early January 2024. We hope you “stop” by!

Charissa Pincock
Manuscripts Processor