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Inside Spencer: The KSRL Blog

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Welcome to the Kenneth Spencer Research Library blog! As the special collections and archives library at the University of Kansas, Spencer is home to remarkable and diverse collections of rare and unique items. Explore the blog to learn about the work we do and the materials we collect.

New Finding Aids, January-June 2022

July 19th, 2022

Supply chain issues and lower staffing levels have continued to affect our ability to process new collections in the first half of 2022, but despite this we have continued to process and describe new materials. We’ve also been able to return to a project that has long languished, in which we are inventorying and describing the official records of the University of Kansas, including creating finding aids for record groups that were previously undescribed in an easily accessible, online way. Look for updates to our record group listings throughout the rest of this year and beyond!

You’ll see some newly described record groups in the list below, amongst our other newly processed collections.

William Coker collection, 1932-2004 (RH MS 1550)

Hodgeman colony history collection, 1879-1963 (RH MS P977)

Chester Owens collection, 1923-2010 (bulk 1950s-1980s) (RH MS 1549, RH MS R496)

Paul A. Black photograph album, approximately 1916-1938 (RH PH 564)

Philippine-American War diary by a U.S. officer, March 25-April 6, 1900 (RH MS C93)

Dotti McClenaghan “Follies” collection, 1959, 1963 (bulk 1959) (RH PH 563)

Black album page with two black-and-white photographs and "The Golden Voice of Jenni Wren" written in white.
A page from a scrapbook/photograph album compiled by the cast and crew of the “Follies” variety show produced by the Antioch Elementary School’s Parent Teacher Association in Overland Park, Kansas. Call Number: RH PH 563, Box 1, Volume 1. Click image to enlarge.

Pace and Mendenhall family photographs, 1909, 1925-1935, undated (RH PH 562)

Jerauld R. Crowell papers, 1963-2018 (RH MS 1551, RH MS R497, RH MS R498, RH MS S76, KC AV 115)

Independent Order of Good Templars of Jefferson County, Kansas, Lodge No. 17 records, 1874, 1876 (RH MS P978)

June flood of 1908 at Kansas City postcards, June 1908 (RH PH P2843)

Walter Thomas Bezzi journals, 1975-1985 (RH MS 1552)

Bullene family bible, [bible printed in 1833, includes information dating up to 1926] (RH MS 1546)

J.C. Nichols Investment Company covenant book, November 1922 (RH MS P976)

Bell Memorial Hospital photograph, 1918 (RH PH P2842(f))

Clarence Kivett papers, 1977-1995 (RH MS 1547)

Harris family papers, 1965-2019 (RH MS 1543, RH MS Q483)

Perry Alan Werner photograph collection, December 1977-September 1978 and undated (RH PH 561)

1890s family photograph album, probably from Kansas, 1890s (RH PH P2845)

James Milton Turner correspondence, July 1884 (RH MS P979)

Langston Hughes play scripts, 1937-1958 (RH MS 1554)

Robert C. Wilson collection, 1967-1999 (RH MS 1556, RH MS R501, KC AV 119)

“The Order of the Little Bears” notebook, April 7, 1942-May 1943 (MS C317, MS P761)

Hand-drawn sketch of a woman with the caption "Our Grand Master Bear Bibs."
One of the many delightful illustrations from this English World War II-era scrapbook that describes the escapades of a group of young women, The Order of the Little Bears, living in wartime. Call Number: MS C317, Volume 1. Click image to enlarge.

Personal papers of Thomas N. Taylor, 1961-2016 (PP 631)

Hinton family papers, 1921-2016 (RH MS 1558, RH MS Q489, KC AV 120)

“These Were People of Mercy” Stoner family genealogy, December 2019 (RH MS D302)

John Parks enlistment papers, October 1, 1863 (RH MS P980)

Joshua William Beede letters, April 6, 1899 and August [1899?] (RH MS P981)

Postcards addressed to Lillian Mitchner, 1910 (RH MS P982)

Records regarding Faculty and Staff at the University of Kansas, 1880s-2020 (bulk 1930s-2000s) (RG 41)

Group of people standing in a large warehouse.
Image from the May 1997 Wheat State Tour, a week-long tour organized by the University of Kansas for new faculty and staff to become acquainted with the state. Call Number: RG 41/5 Photographs. Click image to enlarge.

Records of Radio, TV, and Film at the University of Kansas, 1923-2019 (bulk 1950s-1980s) (RG 40)

Records of the Office of Public Safety at the University of Kansas, 1925-2019 (RG 48)

Personal papers of Neil J. Salkind, 1970-2017 (PP 632)

Personal papers of Anton Rosenthal, 1984-2020 (PP 633)

Personal papers of Larry Martin, approximately 1972-2010 (PP 630)

Living the Dream, Inc. invitation, 2020 (RH MS P988)

Margaret Kramar collection, March 2017 (RH MS P987)

John Swift school records, 1950-1956 (RH MS P986)

Amelia Pardee Ellis McQueen collection, 1862-1997 (RH MS P985)

Blue Rapids Supply Company brochures, February 1940, September 1941 (RH MS P984)

“Grandmother’s Letters,” by Louisa B. Simpson, 1847-1864 (RH MS P983)

U.S. Committee on Public Information Division of Women’s War Work collection, December 1917-July 1918 (MS 371, MS Qa40)

Personal papers of Donald Stull, 1967-2015 (PP 583)

Personal papers of Charles D. Bunker, 1901-1937 (PP 634)

Marcella Huggard
Manuscripts Processing Coordinator

New Finding Aids, July 2020–November 2021

December 22nd, 2021

The global pandemic continues in myriad ways to affect our ability to process new collections and provide descriptive access to new collections online—but we are still doing what we can! And in the meantime, we have continued to enhance existing online description and provide online description for collections we’ve held for decades that previously had little to no exposure online, so that more of our researchers can find more of our holdings.

If you want to pleasantly surprise your guests, think over everything to the smallest detail: how the registration goes, who greets the participants and in what form, what kind of music plays, whether you have an interesting photo corner, how your presentations plan a large-scale event are designed and the team is dressed, what breaks are filled with. For example, during registration, you can provide participants with the opportunity to attend a short workshop, play games or watch informative videos. Try to surprise people and create a wow effect, exceed their expectations in the most ordinary things. This is what creates the atmosphere of the event.

Despite the challenges of hybrid schedules, lower staffing levels, supply chain issues affecting our ability to get archival supplies, and the many other issues we’ve been facing, we have finished processing several collections in the past 18 months. You can see the list of new finding aids below.

Sergeant William J. Leggett correspondence with students of Oil Hill Elementary School, El Dorado, Kansas, 2007-2008 (RH MS 1525, KC AV 95)

Great Spirit Springs Company records, 1870s-1890 (RH MS 1521, RH MS Q474)

Adna G. Clarke letters, 1898-1953 (bulk 1898-1899) (RH MS 1520)

Northeast Kansas Girl Scouts related records, 1923-2014 (RH MS 1505, RH MS Q466, RH MS R462, RH MS R463, RH MS S67, KC AV 88)

Kansas 1860s diary, approximately April 1863-1867 (RH MS B78)

Weatherby family collection, 1896-1976 (bulk 1904-1905) (RH MS 1466, RH MS Q445)

Henry D. and Mariana Lohrenz Remple papers, 1907-2010 (RH MS 1509, RH MS-P 1509, RH MS Q469, RH MS R466, RH MS R467, RH MS S69)

Paul Vinogradoff collection, 1901-1902 (MS P418, MS D215)

Mary Rosenblum papers, 1990-2008 (MS 362, MS Qa34)

Kansas City Power & Light District Plans collection, 1996-2000 (RH MS 1512, RH MS Q471, RH MS R470)

Lawrence Association of Neighborhoods records, 1989-2014 (RH MS 1515, RH MS S70, KC AV 94)

Fahrländer family letters, 1881-1959 (RH MS 1517)

A page of handwritten text in German.
A page of handwritten text in German.
The front and back pages of a letter in German dated April 15, 1881, sent to Herman Fahrlander in the U.S. from his German family. Fahrländer Family Letters. Call Number: RH MS 1517, Box 1, Folder 3. Click images to enlarge.

Thomas Bradford Mayhew papers, 1982-2018 (RH MS 1516)

A.C. Junior College student photographs, 1948-1950 and 1955 (RH PH 548)

F.B. Silkman letter, September 5, 1855 (RH MS P969)

Mary Isabel Cobb Payne diary, 1953 (RH MS C92, RH MS P970)

Harrell-Willey family papers, 1803-2012 (RH MS 1522, RH MS Q475, RH MS R472)

Frank Kersnowski papers, 1965-2003 (MS 340, SC AV 23)

Personal papers of Mary Davidson, 1949-2008 (PP 621)

Personal papers of Stan Roth, 1957-2014 (PP 622)

Page of white lined notebook paper. All lines are filled with black handwritten text.
Page of white lined notebook paper with the names of sixty-eight birds listed, written in black ink and three columns.
The first page from a field survey notebook (top) and a listing of birds sighted by Stan Roth (bottom) during his 1978 summer field trips. Personal Papers of Stan Roth. Call Number: PP 622, Box 1, Folder 4. Click images to enlarge.

Corinne N. Patterson papers, 1866-2015 (RH MS 1490, RH MS-P 1490, RH MS-P 1490(f), RH MS R454, RH MS R480, RH MS S72, KC AV 112)

Little Brown Koko scrapbook, approximately 1940s-1950s (RH MS Q477)

Richard Olmstead matchbook collection, 1920s-[not after 1947] (RH MS D301)

William H. Fant ledgers, 1936-1967 (RH MS E212, RH MS P971)

Mary Hudson Vandegrift Mardi Gras albums, 1965 (RH PH 557)

Personal papers of Paul Willhite, 1960-2019 (PP 618)

Don Imus photograph, 2004 (RH WL PH 6)

Leonard Magruder collection, 2002-2019, mostly undated by probably from the 1960s-1970s (RH WL MS 61)

Puerto Rican-American Women’s League collection, 1976-1981 (RH WL MS 62)

Page of white lined notebook paper with typed notes about upcoming events.
A page removed from a binder with brief minutes of a meeting of the Puerto Rican-American Women’s League (shortened to PRAWL in the notes) on July 22, 1976. Puerto Rican-American Women’s League Collection. Call Number: RH WL MS 62, Box 1, Folder 1. Click image to enlarge.

Campaign for Economic Democracy photographs, 1979-1980 (RH WL PH 7)

New York City rabbis protesting abortions photograph, July 1989 (RH WL PH 8)

Personal papers of Kent Spreckelmeyer, 1964-2018 (PP 617)

Justin McCarthy correspondence, October 4, 1867 (MS P754)

Edward J. Van Liere correspondence, 1963-1972 (MS P753)

Blueprints received by James H. Stewart, 1928 (MS P755)

J.D. Ferguson Davie correspondence, 1862-1876 and 2004 (MS 364)

“We all die” treatise by Les Hannon, January 5, 2014 (MS P756)

Alice Walker party invitation, May 23, 1981 (MS P752)

Wilbur D. Hess collection, majority of material found within 1880-1999, 1940-1985 (RH MS 1526, RH MS Q476, RH MS R475, RH VLT MS 1526)

Carl Sherrell papers, approximately 1960-1990 (MS 365, MS Q92)

Personal papers of Ann Schofield, 1976-2019 (PP 624)

Personal papers of Edmund Paul Russell III, approximately 1978-2012 (PP 623)

Personal papers of R.G. Anderson, 1930s, 1940s, late 1980s-early 1990s, 2006 (PP 626, UA AV 17)

Personal papers of Allan Wicker, 1962-2014 (PP 625)

Personal papers of Robert E. Foster, 1969-2014 (PP 627, UA AV 18)

Personal papers of Janice Kozma, 1927-2018 (PP 628)

Young Communist League of the United States collection, 1933-1967 (RH WL MS 63)

Albert and Angela Feldstein political ephemera collection, 1990-2019 (RH WL MS 64, RH WL MS R14, RH WL MS R15)

Kansas Citizens for Science collection, 1982-2007 (RH MS 1529, KC AV 98)

William Boerum Wetmore correspondence, 1890-1895, 1921 (RH MS 1531)

Amalgamated Transit Union, Local 1754 collection, 2014-2019 (RH MS 1532, RH MS R476, RH MS R477)

Arthur Weaver Robinson collection, 1921-2015 (RH MS 1533, RH MS Q479, RH PH 2841(ff), KC AV 97)

Karl Allen collection, 1957-1982 (RH WL MS 60, RH WL MS R13)

Bernard Davids collection, 1970-2013 (RH WL MS 59, RH WL MS Q12, RH WL MS R16)

John Elsberg papers, approximately 1978-2012 (MS 366, MS Q93)

Personal papers of Virginia (Lucas) Rogers, 1908-1919 (PP 629)

#BlackatKU Twitter archive, 2020-2021 (RG Internet 2)

Larned, Kansas stereoviews, approximately 1865-1880s (RH PH 560)

Two identical sepia-toned photographs side by side. Each shows a stream running through an empty landscape.
Handwritten text reads "John C. Fry to Louise Ziegler Seiple, 1925" and "Located South of Jenkins' Hill and known as Boyd's Crossing; Al Boyd's house down creek on south side of stream."
The front and back of a stereoview image of the Santa Fe crossing known as “Boyd’s Crossing” near Larned, Kansas, before 1925. Larned, Kansas, Stereoviews. Call Number: RH PH 560, Box 1, Folder 24. Click images to enlarge.

Don Lambert collection of Elizabeth Layton papers, 1987-2016 (bulk 1987-1995) (RH MS 1538, RH MS R482, KC AV 102)

Lynn Bretz collection of Asa Converse and Elizabeth Layton materials, late 1880s-1984 (RH MS 1541, RH MS Q482)

Robert Shortridge papers, 1937-2005 (RH MS 1534)

Roark family papers, 1790-2013 (bulk 1993-2013) (RH MS 1539)

Henry C. and Indiana Gale papers, 1859-1870s (bulk 1862-1865) (RH MS P975)

Dodge and Miller family letters, 1832-1884 (RH MS P974)

Civil War muster sheets, 1862-1863 (RH MS R487)

Surgeon Numan N. Horton letter, March 11, 1867 (RH MS P973)

Kansas City jazz clubs information, 1982, undated (RH MS P972)

William F. Wu papers, approximately 1954-2018 (MS 367, MS Q94, MS Qa37, SC AV 31)

Black-and-white photograph of two men, one standing and one sitting, in front of metal shelving units stocked with items.
Science fiction writer William F. Wu (right) on set for the “Wong’s Lost and Found Emporium” episode of the Twilight Zone, based on Wu’s original story. William F. Wu Papers. Call Number: MS 367, Box 24, Folder 24. Click image to enlarge.

Franklyn D. Ott and Aleta Jo Petrik-Ott papers, 1882-1994 (bulk 1960s-1990) (MS 368, MS C316, MS D216, MS E281, MS G56)

Osey Gail Peterson collection on Albert T. Reid, approximately 1890s-1910s, 1944 (RH MS 1544, RH MS Q484, RH MS R490, RH MS R491)

Loanda Augustina Lake Warren diaries, 1879-1880, 1884, 1893-1895 (RH MS 1545)

Arthur Jellison photograph collection, 1927-1964 (RH PH 559)

Marcella Huggard
Archives and Manuscripts Processing Coordinator

Vigilance Committees in Kansas During the Roaring Twenties and Great Depression

August 19th, 2021

When people find out about my job, or when students are interviewing me to figure out their career options, they often ask me what my favorite thing about my job is. I usually say something about the variety or about the fact that I get to learn something new every day.

Take, for example, when I was creating a finding aid for a manuscript collection we’ve held at Spencer Research Library for several decades but that never had an online presence before. The Lawrence National Bank & Trust Company was located downtown on Massachusetts Street in Lawrence, Kansas, from the 1860s until the early 1990s. After several mergers and changes of hand, what was this bank and trust is now part of the U.S. Bank banking system.

This collection has been minimally processed—in archival parlance, this means we haven’t done a lot of physical rehousing of the materials, and we’ve described at the box or volume level without going into a whole lot of detail for each folder or individual volume. In order to describe the collection, I had to do some quick surveying for the inventory, which is how I learned about vigilante committees of the 1920s and 1930s.

Vigilante, or vigilance, committees were formed by bank associations in order to stop bank robberies. They were apparently formed throughout the Midwestern United States during the 1920s, when the likes of John Dillinger and “Pretty Boy” Floyd were headline news. Daytime robberies increased exponentially in the early 1930s during the Great Depression, typically against banks with few staff in towns of small population, according to a member of the American Bank Association’s Protective Department.

Black text on a neutral background or page.
Part of an address by James E. Baum, deputy manager of the Protective Department of the American Bankers Association, from the Proceedings of the 44th Annual Convention of the Kansas Bankers Association, May 21-22, 1931. Call Number: RH C679. Click image to enlarge.

Kansas had one of the earliest bank associations, organized in 1887, according to the Story of Banking in Kansas, available at Spencer Research Library (Call Number: RH C4040). The Kansas Bankers Association began its vigilante system in 1925. Individual banks throughout the state contributed vigilantes (over 3,500 individuals in the 1920s), who were commissioned as deputy sheriffs and provided with arms and ammunition by the local banks. Another part of this security program was installing alarm systems.

A vertical form with instructions to operators in case of a bank attack and a grid to record names and phone numbers.
A blank placard used by the vigilance committees to provide names and telephone numbers for local vigilantes in case of bank attacks. Lawrence National Bank & Trust Company Records. Call Number: RH MS 264, Box 2. Click image to enlarge.

The Kansas Bankers Association, and other associations around the country, established these vigilance committees not only to slow down the number of robberies taking place but also to lessen robbery insurance rates for banks. James E. Baum, a deputy manager with the American Bankers Association, noted in his 1931 address at the annual state convention that Kansas had 97 out of 105 counties organized into vigilante committees.

W.E. Decker, an employee of the Lawrence National Bank & Trust, was the Secretary for the Douglas County Bankers’ Association in the 1930s. The bank’s records at Spencer Research Library include approximately half a box of correspondence and financial records from the association.

Page listing receipts and disbursements, each $601.86. Receipts are for "regular meeting" ($37.34), "vigilante maintenance" ($324.02), and "4-H Club Banquet" ($240.50).
“Vigilante maintenance” brought the Douglas County Bankers Association the most receipts from 1934 to 1935, more only than the 4-H Club Banquet, according to the secretary’s report for that fiscal year. Lawrence National Bank & Trust Company Records. Call Number: RH MS 264, Box 2. Click image to enlarge.

Much of this material details the local association’s vigilante committee, records they kept to be in good standing with the Kansas Bankers’ Association. Other records from the local association include information regarding a banquet they held annually on behalf of the 4-H Club, as well as agreements amongst the county banks about interest rates and other banking matters.

Short typed letter with First National Bank letterhead.
In between organizing the vigilantes committee, the Douglas County Bankers Association also discussed savings rates and other banking matters. Lawrence National Bank & Trust Company Records. Call Number: RH MS 264, Box 2. Click image to enlarge.

Members of the local association participated in regional and statewide Vigilante Shoots, both a competition and an opportunity to improve one’s marksmanship.

Full-page typed letter with Kansas Bankers Association letterhead.
A form letter from the Kansas Bankers Association regarding logistics for county shoots around Kansas in the fall of 1934. Lawrence National Bank & Trust Company Records. Call Number: RH MS 264, Box 2. Click image to enlarge.

I’ve studied a lot of Kansas history over the years working at the Spencer Research Library and elsewhere, but I had never heard about these vigilante committees until I stumbled across the information in the Lawrence National Bank & Trust records. As the old adage says, “You learn something new every day!”

Marcella Huggard
Archives and Manuscripts Processing Coordinator

New Finding Aids, January-June 2020

July 21st, 2020

Our listing of new finding aids for the first six months of 2020 might look a little sparse compared to previous lists. As my colleague Lynn Ward wrote about last month, since mid-March processing staff have had limited or no access to our unprocessed collections and so did not have much opportunity during the last few months to process new collections.

As we prepare to reopen Spencer for researchers, starting in a limited fashion, we are also starting to return to processing new collections. In the meantime, our finding aids are available online twenty-four hours a day, seven days a week so you can begin your investigations from home.

Some collections we completed processing before the pandemic include this visually interesting collection of postcards of Lithuanian towns and the countryside:

Photograph of the exterior of the Šilava church in Lithuania
Photograph of the interior of the Šilava church in Lithuania
Photographs of the exterior (top) and interior (bottom) of the Šilava church. Charles Luksis Photographic Postcard Collection. Call Number: MS 361, Box 1, Folder 83. Click images to enlarge.

For researchers interested in researching 20th-century right-wing conservative movements, the Willis Carto collection may have some interest:

Photograph of the front page of a year-end report from the Liberty & Property organization, 1955
Front page of a year-end report from the Liberty & Property organization, 1955. Papers of Willis Carto. Call Number: RH WL MS 51, Box 1, Folder 24. Click image to enlarge.

Oscar Stark collected several late 19th- and early 20th-century photographic prints of African Americans, many of whom were photographed in Kansas and Missouri:

Carte de visite of Lucy Jones, dated 1887. Photographed by F.G. [Suden?] of Jefferson City, Missouri. Oscar Stark Collection of Photographs of African Americans. Call Number: RH PH 549, Box 1, Folder 1. Click image to enlarge.

Burton Marvin served as dean of the William Allen White School of Journalism at the University of Kansas from 1948 to 1965, and his papers at Spencer include a variety of materials related to his work with KU and to his personal life in the Lawrence community:

Photograph of Burton Marvin in Sierra Leone, 1963
Burton Marvin took part in an educational program that traveled to several African nations in 1963. In this picture taken in Sierra Leone, Marvin is third from the left. Personal Papers of Burton W. Marvin. Call Number: PP 620, Box 3, Folder 17. Click image to enlarge.

Please read further to see what other new and legacy collections we finished creating online finding aids for before March 2020!

Douglas County records, 1855-1989 (RH MS 261, RH MS 451, RH MF 196, DCR, 1990-1995 accessions, 1997-1998 accessions, 2000-2001 accessions)

Oscar Stark collection of photographs of African Americans, approximately 1870s-1920s (RH PH 549)

Charles Luksis photographic postcard collection, 1921-1935 (MS 361)

Barbara Ballard papers, 1982-2009 (RH MS 1507, RH MS-P 1507, RH MS R464)

Eliot S. Berkley collection, 1994-2007 (SC AV 27, MS P749)

Letter from Annie Besant to “Dear Sir,” September 24, 1885 (MS P751)

“Historia Flagellantium de recto et perverso flagrorum usu apud Christianos” manuscript, December 1691 (MS E279)

George F. Jenks map research projects collection, 1933, 1947, 1951-1980s (bulk 1950s-1970s) (MS 347, MS Q78, MS Qa25, MS R21, MS S9)

Letter from Frances Parkinson Keyes to Alice H. Dains, June 29, 1938 (MS P750)

Donald Moffitt papers, 1946-2015 (MS 360, MS Q90, MS Qa32, MS R25)

Letter from Erich Maria Remarque, November 26, 1937 (MS P745)

John Edgar Tidwell collection on Frank Marshall Davis, 1924-2015 (MS 353, SC AV 22, MS Q83, MS Qa28)

Personal papers of Burton Marvin, 1935-2002 (PP 620)

David Ewing papers, 1972-1988 (RH WL MS 57)

Left Curve collection, 1976-1990 (RH WL MS 58)

Kurt Thurmaier poster collection, 1975-1984 (RH WL MS R11, RH WL MS R12, RH WL MS S2)

Papers of Willis A. Carto, 1945-2013 (RH WL MS 51, RH WL MS Q51)

Peter Argersinger papers, 1965-2018 (RH MS 1502)

James and Fern Nelson-Coffin collection, 1942-1945 (RH MS 1501)

McGinnis/Perstein family papers, 1649-2009 (bulk 1860s-1970s) (RH MS 1498, RH MS Q463)

Ruben Menendez papers, majority of material found within 1884-1938 (RH MS Q468)

Anna Jane Michener, 1892-1982 (RH MS 1508, RH MS E211)

Simons family papers, approximately 1791-1960 (bulk 1920s-1952) (RH MS 1503, RH MS R458, RH MS R459)

Marcella Huggard
Archives and Manuscripts Processing Coordinator

Working from Home Without Manuscripts or Rare Books

June 24th, 2020

During Covid-19 isolation, our team in the cataloging and processing department at Kenneth Spencer Research Library has been busy working from home. Instead of working hands-on with the rare books and manuscripts, like we normally do, we have been working on our databases and other online sources to ensure that our all of our material is easily searchable and discoverable for researchers and scholars, not only here in Kansas, but worldwide. This work is important to the mission of the library.

Five professionals from the cataloging and processing department share their working-from-home experience.

Marcella Huggard, Manuscripts Coordinator

What are you working on?

I am continuing to coordinate my team’s projects of data cleanup or data creation for legacy collections that never had online finding aids; I’m also coordinating other folks’ work on legacy data projects. One of my own cleanup projects—consolidating finding aids that had been separated when they were first put online, due to descriptive decisions made at the time that no longer hold true—is something I’ve been wanting to focus on for a couple years now. I have also been working on a research project to document the history of the Menninger Foundation’s archives.

Why is this work important to the library?

The projects that I’m coordinating and working on myself continue to enhance access to our manuscript collections, so that when researchers request materials they’ll have a better sense of what we have available, and they’ll be able to find that information that much more easily in an era where expectations are that information will be discoverable online.

What will you miss from home when we go back to work in the Spencer building?

Sleeping in an extra hour! I will also miss the scheduling flexibility.

Photograph of Marcella and Salty Bear
Marcella’s new co-worker, Salty (short for Salted Caramel) Bear. “My spouse, a teddy bear himself, likes to buy me teddy bears; he got me this one soon after I started working from home.” Click image to enlarge.

Mike Readinger, Special Collections and Manuscript Cataloger

What are you working on?

I am working on ArchivesSpace database clean-up and creating bibliographic records for the legacy finding aids. In the early 2000s, we switched from using card files. Thousands of records in Voyager (the old, though still in use, KU Libraries online catalog) were created using these bibliographic cards. Those records were brief, so now I am using this time to create more complete records.

Why is this work important to the library?

These completed records will be put on OCLC WorldCat. The work done in cataloging and processing is the first step in letting the whole world know what we have. We make the information known, then our great reference staff can serve the scholars and researchers.

What will you miss from home when we go back to work in the Spencer building?

Right now, I have my home office set up in our basement. I can run upstairs to get dinner started, then come back down and keep working. I like the ease of doing those kinds of things.

Photograph of Mike and his supervisor
Mike and his supervisor look out the window in Mike’s home office. Click image to enlarge.

Jennifer Johnson, Manager of the Non-Manuscript and Inventory Unit

What are you working on?

I am editing and creating personal name authorities and name/subject headings for the library catalog. Plus, I have been removing duplicate records from the catalog.

Why is this important to the library?

Authority control is important because it creates organization and structure of information resources, making the materials more accessible, allowing better researching for the users.

What will you miss from home when we go back to work in the Spencer building?

I love working from home! I really enjoy being able to go grab something to eat or drink. I work by a window that I can open. I’ll also miss being able to switch tasks, for example, I can do the dishes at lunchtime. And I love getting to see my son more often!

Photograph of Jennifer and her dog

Jennifer’s loyal co-worker. Click image to enlarge.

Mary Ann Baker, Special Collections and Manuscript Processor

What are you working on?

I have been working on the Access database listing of The Miscellany part of the English Historical Documents Collection. Almost all the manuscripts in this collection were acquired in the late 1960s. Over all the decades that these collections have been worked on, data transference from one program to another has resulted in some data corruption. For example, the pound symbol (£) turned into an umlauted u (ü). So, I have been cleaning up the errors and expanding abbreviations to prepare the database for publication as part of the finding aid for the Miscellany Collection. 

Why is this important to the library?

Working on this collection contributes to making Spencer Library’s holdings known globally and accessible to all, one of the goals of the KU Libraries.

What will you miss from home when we go back to work in the Spencer building?  

Naps at their will. I will not miss Zoom meetings.

 

Lynn Ward, Manuscripts Processing

What are you working on?

I have been working on projects to clean-up and refine the information in our archives database, ArchivesSpace. I added “containers” to hundreds of the earlier resources that lacked box or volume information. I also have been adding collection inventory information directly to the ArchivesSpace resource; this information had previously only been available via a link to a separate scanned PDF document.

Why is this important to the library?

Adding “containers” makes it possible for researchers to request the material, which helps our reference staff to connect researchers with what they need. Adding the inventory information from the PDF to the resource makes the information more discoverable for researchers and scholars when they search online.

What will you miss from home when we go back to work in the Spencer building?

I have really been enjoying the extra time with my family, so I will miss that when I go back to working in the building.

Photograph of Lynn and her dog

Lynn’s co-worker requires daily walks. Click image to enlarge.

The work described above is important to the library’s mission.

All of the faculty and staff working at the Spencer Research Library share one mission: to connect scholars in varied disciplines with the information that is critical to their research, while providing excellent services in a welcoming and comfortable environment.

The work in the cataloging and processing department is an important step to that mission. Even while we are enjoying different aspects about working from home during Covid-19, we are continuing to work hard to make sure scholars and researchers can search, find, and connect with the information contained in Spencer Research Library’s collections.

Lynn Ward
Processing Archivist