Kenneth Spencer Research Library

The Rare Materials Cataloging Unit at Spencer Research Library describes primary source material across all of the Library’s collecting areas and makes them accessible via the KU Libraries online catalog. We work on a variety of materials from incunabula (books printed in Europe before 1501) to recently produced zines, and a whole lot in between! 

The Rare Materials Cataloging Unit documents work in a variety of ways. One way is through the measurement of linear feet, which is one foot or twelve inches. This measurement is used because books – and boxes of archival material – vary in size. Calculating linear feet often means measuring the width of the materials (in inches) as they take up physical space on shelves and then dividing by twelve. We use the “Guidelines for Standardized Holdings Counts and Measures for Archival Repositories and Special Collections Libraries” (PDF) – a professional standard from the Rare Books and Manuscripts Section of the American Library Association and the Society of American Archivists – as guidance for managing these counts.

Below are the linear feet equivalents of materials we have completed working on for each Spencer Research Library collecting area from roughly January 1, 2024 through June 30, 2024.

We’ve handled 2428 items during that time, amounting to a little over 176 linear feet (2112.65/12). You can picture this as a line of books stretching almost sixty yards down a football field. See the breakdown below:

Collecting Area	Number of Items	Size (inches)
University Archives	62	98.6
Kansas Collection	614	446.3
Special Collections	1198	1355.85
Wilcox Collection	554	211.9
TOTALS	2428	2112.65

Of the backlogged materials (anything arriving prior to June 2022) cataloged in the first six months of 2024, the two longest-waiting items were El Hallazgo, purchased from Otero Muñoz in 1972 (Call Number: Griffith Q116), and Blätter der Rilke-Gesellschaft, no.1, 1972, purchased from the Schweizerisches Rilke-Archiv in 1973 (Call Number: Rilke Y1113).

The heaviest item we’ve cataloged since June 2022 is the fine press photo book Antarctica, which was created by Pat and Rosemarie Keough to save the albatross (Call Number: H480).

Highlights for each collecting area include the following:

• For Special Collections: Carta executoria de hidalguía de Lazaro de Adarve, 1570 (Call Number: MS E289), an early modern manuscript that arrived with a detached lead seal.
• For University Archives: The Jayhawk: The Story of the University of Kansas’s Beloved Mascot, the 2023 book publication by our much-loved prior University Archivist, Becky Schulte (Call Number: GV691.U542 S35 2023).
• For the Kansas Collection: American Winds: Chicago’s Pioneering Black Aviators and the Race for Equality in the Sky (2024) by Sherri L. Smith, Spencer Research Library’s 2020 Alyce Hunley Wayne travel awardee (Call Number: RH C12791), and Head Jobs, Vol 1-5 (2022-2024), a serial zine publication by a local Lawrence, Kansas, zine-maker (Call Number: RH Ser C1591).
• For the Wilcox collection: Wonders of Nature (2023), an experimental sound recording (Call Number: WL AV10).

Jaime Groetsema Saifi
Special Collections Cataloging Coordinator

Inspired by the American Library Association’s “Libraries and Sustainability Virtual Book Club,” hosted during the Fall of 2022, the idea for an exhibit focused on environmental activism was born. We wanted to investigate which local conservation organizations’ materials are held at Spencer Research Library. We combed through boxes of materials from national conservation groups, Kansas chapters, and KU student chapters. Documents from organizations including the Jayhawk and Burroughs Audubon Societies, the Sierra Club of Kansas, and the Kansas Wildlife Federation showcase long-standing conservation efforts in the Lawrence, Kansas, area through task forces related to riparian conservation, water reclamation, the Clean Air Act, bird and buttery fly counts, and more. We also discovered that, within the central theme of local activism, calling community members to action on behalf of local and regional environmental concerns is woven throughout every aspect of the work that these organizations do. From bumper stickers to congressional papers, newsletters to posted fliers, the urgency of action is evident through the various channels of communication these organizations utilize. Not only do these materials document a network of local community efforts, but they also make for a visually appealing display of these important efforts.

Challenges faced during the development of the exhibit were numerous and varied. For example, KU collections reflect that conservation engagement was heightened during the 1970s to the 1990s. This might be an accurate depiction of the context of the environmental movement, or it might reflect the need for further collection development in this area. Other examples were more logistic in nature and required flexibility to pivot around timelines, research processes, and themes of inquiry. The original theme focused specifically on Kansas Audubon Societies, of which there are several, but concerns regarding Audubon himself encouraged us to shift to the broader context of conservation, with the desire to highlight the important work accomplished through environmentally focused organizations and their members. Taken together, the resulting outcomes of facing these challenges have extended the timeline of the exhibition and motivated our desire to showcase the vital work of local environmentalists in Kansas.

The exhibition opened in June and will be on display in Spencer’s North Gallery through July 2023. The selected materials are meant to inspire action and visitors can leave with a postcard they can send to friends and family to urge their participation in local environmental activism by joining a conservation group. Kansas-based organizations featured in the exhibit are invited to attend and share this experience with their members.

We would like to especially thank Pam Chaffee for allowing us to reproduce her photograph “Monarch Tagging with the Jayhawk Audubon Society” (Call Number: RH MS 691, Box 2, Folder 28), which adorns the postcard take-away for the exhibit. We also extend our thanks to Spencer and KU Libraries colleagues who were instrumental in supporting this exhibition: Angela Andres, Phil Cunningham, Molly Herring, Caitlin Klepper, Melissa Mayhew, Meredith Phares, and Nikki Pirch.

Jaime Groetsema Saifi
Special Collections Cataloging Coordinator, Spencer Research Library

Gwen Geiger Wolfe
Science and Engineering Librarian, KU Libraries

This is the latest installment in a recurring series of posts introducing readers to the staff of Kenneth Spencer Research Library. Today’s profile features Jaime Groetsema Saifi, who joined Spencer Research Library in 2022 as Assistant Librarian and Special Collections Cataloging Coordinator.

How did you come to work in Special Collections?

At the School of the Art Institute of Chicago, I studied in the Visual & Critical Studies department and engaged with theories in art history, social theory, and aesthetics that brought into question the meaning of visual objects. As a student worker in the John M. Flaxman Library, I learned about the importance of special collections and research libraries, like the Joan Flasch Artists’ Book Collection, then run by the great Doro Boehme, and the Ryerson and Burnham Libraries.

After graduating, I started my library career at the Newberry Library, an independent research library dedicated to the humanities. This experience gave me a firm grounding in what it means to work with unique, rare, and scarce materials; to engage with an international scholarly community; and to consider the ethical responsibilities librarians and archivists have to the public in supporting access to these materials.

Since then, I’ve continued working with special collections materials and archives at libraries in Chicago, Denver, and Boulder. I am excited to continue to work with special collections materials in Lawrence at the Spencer Research Library!

What does your job at Spencer entail?

As the Special Collections Cataloging Coordinator, I support a team of four rare materials catalogers and manage workflows for our Special Collections Cataloging Unit. I enjoy working across the Spencer Research Library with Curators and colleagues in Conservation and Public Services, to ensure our collections are well-described and accessible.

What is your research about?

My research focuses on the epistemological intersections of materiality, artifact, and environment and is concerned with the ways that (visual) evidence and language work together to transmute meaning. I am most interested in how pairings and double-meanings shape and question memory. To that end, I work with materials from antiquity through the contemporary period that come out of counter-cultural movements, very broadly defined.

What are some of your favorite pastimes outside of work?

I love to play pinball, draw, drink coffee, watch art films, and read.

What piece of advice would you offer a researcher walking into Spencer Research Library for the first time?

My advice to a researcher visiting Spencer Research Library for the first time is to take a stroll through the North Gallery and Exhibit Space to view our permanent and rotating exhibitions. They will give you a small glimpse into the expansive, important, and complex collections, both new and old, that the Spencer Research Library provides public access to. On your way out, pick up a Spencer 50th Anniversary exhibit catalog to learn more and celebrate your visit.

Jaime Groetsema Saifi
Special Collections Cataloging Coordinator